Skip to main content
David Careers

Events Coordinator – $120–135K + Bonus!

Posted 9 days ago

citistaffingNew York (NY)
Meeting, Convention, and Event PlannersConvention and Trade Show Organizers

SENIORITY

Senior

SALARY

$120,000 - $135,000 per year

Apply (opens in a new tab)

About the role

Events Coordinator – $120–135K + Bonus Financial Services firm is seeking a bright, highly motivated Events Coordinator to support Head of Events & Programs in planning and executing the firm's events from start to finish. This is a hands-on, end-to-end role for someone who loves taking ownership of projects and running with them.
Responsibilities Include:
  • Manage event calendars and timelines, keeping all stakeholders aligned
  • Draft, send, and track invitations and RSVPs; maintain guest lists
  • Build and track event budgets, monitoring spend against plan
  • Process and reconcile event-related expenses and invoices
  • Provide on-site support at events, including setup and breakdown ensuring smooth execution and a positive attendee experience
  • Serve as a back-up resource for event execution
  • Liaise with venues, caterers, vendors, and other partners to ensure seamless execution
  • Take ownership of projects and drive them to completion with minimal oversight
  • Uphold high customer service standards, addressing attendee and stakeholder questions, concerns, and requests with professionalism and a problem-solving mindset
  • Serve as the in-office point of contact while Head off Events & Programs is traveling across time zones
  • Assist with travel coordination and expense reports
Requirements Include:
  • Bachelors Degree preferred
  • Experience in events, hospitality, executive or administrative support, or a related fast-paced environment
  • Highly organized and detail-oriented, able to juggle multiple events and deadlines at once
  • Strong communicator with polished, professional presence with internal and external stakeholders
  • Flexible and available for long hours, including evenings until ~10 p.m. during events
  • Able to work from both the Stamford and New York offices and increase in-office days as needed
  • Proficient in Microsoft Office (Outlook, Excel, PowerPoint)

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.

More like this