Events Coordinator – $120–135K + Bonus!
citistaffingBrooklyn (NY)
Events Coordinator – $120–135K + Bonus!
Posted 9 days ago
citistaffingBrooklyn (NY)
SENIORITY
Senior
About the role
Events Coordinator – $120–135K + Bonus Financial Services firm is seeking a bright, highly motivated Events Coordinator to support Head of Events & Programs in planning and executing the firm's events from start to finish. This is a hands-on, end-to-end role for someone who loves taking ownership of projects and running with them.
Responsibilities Include:
- Manage event calendars and timelines, keeping all stakeholders aligned
- Draft, send, and track invitations and RSVPs; maintain guest lists
- Build and track event budgets, monitoring spend against plan
- Process and reconcile event-related expenses and invoices
- Provide on-site support at events, including setup and breakdown ensuring smooth execution and a positive attendee experience
- Serve as a back-up resource for event execution
- Liaise with venues, caterers, vendors, and other partners to ensure seamless execution
- Take ownership of projects and drive them to completion with minimal oversight
- Uphold high customer service standards, addressing attendee and stakeholder questions, concerns, and requests with professionalism and a problem-solving mindset
- Serve as the in-office point of contact while Head off Events & Programs is traveling across time zones
- Assist with travel coordination and expense reports
Requirements Include:
- Bachelors Degree preferred
- Experience in events, hospitality, executive or administrative support, or a related fast-paced environment
- Highly organized and detail-oriented, able to juggle multiple events and deadlines at once
- Strong communicator with polished, professional presence with internal and external stakeholders
- Flexible and available for long hours, including evenings until ~10 p.m. during events
- Able to work from both the Stamford and New York offices and increase in-office days as needed
- Proficient in Microsoft Office (Outlook, Excel, PowerPoint)
Before you apply
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Your profile is current
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Two examples you can talk through
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A number in mind
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Your notice period
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Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.