Office & Operations Manager
solcoa industriesAlameda (CA)
Office & Operations Manager
Posted today
solcoa industriesAlameda (CA)
SENIORITY
Lead
About the role
Making the Metals Powering the WorldSolcoa is building the next generation of American metalmaking, starting with rare earths — the metals of power and motion. We've developed a new chemistry that converts rare earth oxides into high-purity metals — the materials inside every EV, fighter jet, wind turbine, and data center — cleaner, cheaper, and faster than any conventional process. Now we're scaling it to thousands of tonnes of annual production.
The Role:
Office & Operations Manager Keep a fast-moving industrial startup running. You'll own the day-to-day operations of our facility — office, vendors, purchasing support, onboarding, events. You'll be the first person many candidates, customers, and investors meet, and the person the whole team relies on to make problems disappear.
What You'll Do:
Run daily office operations: supplies, deliveries, food program, facilities requests, and vendor relationships.
Own purchasing support—place and track orders for parts, equipment, and consumables; chase lead times; reconcile receipts against POs.
Coordinate onboarding for new hires: workspace, equipment, badges, accounts, and first-week logistics.
Manage calendars, travel, and logistics for the leadership team; schedule interviews and customer/investor visits.
Plan team events, all-hands, and visits from customers, investors, and government stakeholders.
Support HR and finance operations, insurance paperwork, invoice processing, and expense management.
Keep the office and common areas organized, stocked, and presentable—and build the systems so it stays that way.
What You Bring:
Required 3+ years in office management, operations, or executive support—startup or industrial environment preferred. Ruthless organization: you keep many threads moving without dropping any, and you document as you go. Strong written and verbal communication; comfortable dealing with vendors, candidates, and executives alike. Proficiency with Google Workspace or Microsoft 365, and comfort picking up new tools (purchasing, HR, expense systems).Bias to action—you see a problem and fix it before anyone asks.
Preferred:
Experience at a hardware, manufacturing, or lab-based company.
Exposure to purchasing/receiving, light bookkeeping, or HR administration.
Experience supporting founders or executives directly.
Compensation & Benefits:
- Competitive base salary
- Equity (stock options)
- Comprehensive health, dental, and vision insurance
- Company-provided lunch daily
- Visa sponsorship available if needed
Before you apply
Applying takes about a minute. These four things decide how fast it moves after that.
Your profile is current
It's what we read first. Occupations, seniority and locations matter more than a long history.
Two examples you can talk through
Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.
A number in mind
What you're on now and what would make you move. We negotiate better when we know both.
Your notice period
Employers plan around it, and it's the question that stalls offers most often.
Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.