Bilingual Administrative Assistant

Bilingual Administrative Assistant Independent Contractor – Bilingual Administrative Assistant/Business Support VA/Junior-Senior Level (Remote).20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. A growing restoration and reconstruction company that handles fire, water, smoke, and mold mitigation and rebuilds damaged properties is seeking a Bilingual Administrative Assistant to support its project coordination team. The assistant will support the project coordination team with client appointment confirmations, bilingual vendor and subcontractor follow-up, document collection, project-file updates, approved routine communications, and other administrative tasks as assigned. Because many of the company's vendors and subcontractors are Spanish-speaking, the ability to communicate effectively in both English and Spanish is important to improving communication between the field and the back office. The assistant will report to the owner and/or the Director of Compliance for management and personnel matters. The Project Coordinator will provide daily project-related assignments, priorities, and deadlines. Changes involving scope, pricing, payments, or technical decisions must be referred to the appropriate project coordinator or management for approval. The ideal candidate will combine strong customer service and coordination skills with prior construction or restoration experience, allowing them to understand basic terminology and accurately communicate project information between coordinators, vendors, and subcontractors. The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor. Contractors will be required to provide services that align with the following client tasks: Project Coordination Support Vendor & Subcontractor Communication Documentation & File Management Scheduling & Routine Communication Reporting & Performance Expectations The Contractor must demonstrate proficiency in the following, depending on the Client's requirements: Customer service, administrative, or project coordination experience required Bilingual English/Spanish fluency (written and spoken) required Strong documentation and file management skills required Ability to work independently while supporting an established project coordination team required Construction, restoration, mitigation, trades, or related industry experience strongly preferred Ability to understand and explain construction terminology strongly preferred Vendor or subcontractor coordination experience preferredIDEAL CANDIDATE PROFILEExcellent communicator in English and Spanish Customer service mindset with patience and professionalism Organized and dependable with follow-upComfortable with construction and restoration terminology Clear and precise when relaying information between parties Able to support additional project coordinators as the company growsAPPLICATION SOFTWARE KNOWLEDGEABLE / REQUIREDEmail Platforms Phone / Text Communication Tools Microsoft Office or Google Workspace Client Project Management and File Systems – Training Provided Contracted Hours per Week: 20 Hours (Hours May Increase Based on Performance) Scheduled Working Days: Tuesday–Saturday (Sunday and Monday Off) Daily Working Time: 12:00 PM–4:00 PM ET