Office Assistant
pridestaffMahwah (NJ)
$22.00 - $26.00 Per Hour
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Posted today
pridestaffMahwah (NJ)
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice Administrative Services
SENIORITY
Junior
SALARY
$22.00 - $26.00 Per Hour
About the role
Office Assistant We are seeking a reliable, detail-oriented Office Assistant to support daily administrative operations for our growing construction company in Mahwah, NJ. This is a full-time, temp-to-hire position ideal for someone organized, proactive, and comfortable handling a variety of office tasks in a fast-paced environment.
Key Responsibilities:
Administrative Support: Answer incoming calls, direct inquiries, manage emails, and distribute mail.
Document Management: Maintain physical and digital filing systems for project files, permits, contracts, and vendor records.
Data Entry & Invoicing: Assist with processing accounts payable/receivable, data entry into company software, and invoice reconciliation.
Project Coordination: Track submittals, assist with permit applications, and help coordinate communication between project managers, field staff, and subcontractors.
Office Maintenance: Monitor office supplies, order inventory, and keep common areas tidy and organized.
Qualifications
Experience:
1–3 years of administrative/office support experience (prior experience in construction, trades, or field services is a major plus).Software Skills: Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with QuickBooks or construction software (e.g., Procore, Builder Trend) is helpful.
Skills:
Excellent communication, strong organizational abilities, and sharp attention to detail. Reliability: Punctual, dependable, and able to work independently as well as part of a team. Compensation / Pay Rate (Up to): $22.00 - $26.00 Per Hour
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