Temporary Executive Assistant

Client Overview: Our client is a prestigious higher education institution located in Cambridge, MA, dedicated to academic excellence, research, and developing future leaders. The organization offers a collaborative, professional environment supporting senior academic leadership and university operations. They are looking to add a Temporary Executive Assistant to their team.

Our client is seeking an experienced and highly organized Temporary Executive Assistant to provide temporary administrative support to a senior academic leader. This individual will manage a complex executive calendar, coordinate meetings and events, arrange travel, process expense reimbursements, and ensure seamless daily operations. The ideal candidate is polished, proactive, detail-oriented, and comfortable working directly with senior leadership in a fast-paced academic environment. Strong judgment, discretion, and the ability to manage shifting priorities are essential. This is a full-time temporary assignment lasting at least 3 weeks, with potential for extension. The position is available for an immediate start. Responsibilities of the Temporary Executive Assistant: Manage a complex executive calendar, schedule appointments, and proactively resolve scheduling conflicts. Keep senior leadership informed of upcoming meetings, deadlines, schedule changes, and required materials. Coordinate meetings and scheduling with internal departments, external stakeholders, and visitors. Arrange domestic travel and process expense reimbursements and financial transactions. Organize meeting and event logistics, including room reservations, catering, audiovisual equipment, and participant communications. Prepare and coordinate meeting materials, correspondence, and administrative documentation. Provide high-level executive administrative support while maintaining confidentiality and professionalism. Assist with additional administrative projects and initiatives as needed. Provide occasional evening event support with advance notice. Required Experience/Skills for the Temporary Executive Assistant:5+ years of administrative experience directly supporting senior-level executives or leadership. Demonstrated experience managing complex executive calendars and competing priorities. Experience processing expense reimbursements and financial transactions. Excellent organizational, multitasking, time management, and problem-solving skills. Strong written and verbal communication skills. Professional demeanor with the ability to interact effectively with executives, faculty, staff, and external stakeholders. Sound judgment, discretion, and experience handling sensitive and confidential information. Proficiency with Microsoft Office Suite and Zoom. Ability to adapt quickly to changing schedules, deadlines, and business needs. Ability to work onsite in Cambridge, MA, Monday through Thursday. Preferred Experience/Skills for the Temporary Executive Assistant: Previous experience working in higher education, academia, or a university environment. Experience directly supporting a Dean, university administrator, or senior academic leader. Familiarity with university administrative systems, including Concur Experience coordinating executive-level meetings, events, and travel arrangements.