Senior Executive Secretary /Executive Admin Assistant

Essential Duties and Responsibilities: Duties include, but not limited to:

• Calendar Management:
• Coordinate and schedule daily, short-term, and long-term schedules utilizing Microsoft Outlook. Compose calendars, schedules, itineraries, and arrangements.
• Calendar invites will be consistent throughout the JPO and include classification of meeting, purpose, invitees, meeting POC, who scheduled the meeting, etc. Recurring Meetings will be scheduled in 6 month increments to ensure refreshing of invitees.
• Maintain adherence to calendars, schedules, and actions to maximize use of time.
• Ensure schedules are up-to-date and resolve conflicting appointments.
• Collect briefings for the meetings within 24 hours of the meeting to be included in read-ahead binders (as requested)
• Travel support:
• Have functional experience with the Defense Travel System (DTS) and immediate ability to complete needed tasks in the system.
• Contribute to the management of the DTS for the organization and use DTS as trained and directed to accomplish travel authorizations and vouchers.
• Task Management:
• Proficient in the commercially available, (Commercial off the Shelf (COTS)) Task Management Tool (TMT) upon which the JPO Task Management System, ETMS2, is based.
• Manage the organization's ETMS2 using the format outlined in the organization's operating instructions and ETMS2 training and instructions.
• Decision authority for any ETMS2 tasks will remain with the Government.
• Manage the organizations workflow mailbox and ETMS2 for issues and taskings and assign tasks to the appropriate JPO organizations for coordination.
• Provide weekly emails to all stake holders on the first government business day of each week for all tasks due the current week.

Preferred Qualifications: Experience supporting military senior leaders or civilian equivalent. Strong familiarity with F-35 JPO mission objectives and priorities. Demonstrated ability to manage and prioritize competing demands in a dynamic environment. Special NoteThe position is contingent upon candidate's ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements.

Benefits and Compensation: At MAG Aerospace, we value your contributions providing our employees with a robust Total Rewards package that supports your total well-being. Full-time and part-time employees working at least 30 hours a week on a regular basis are eligible to participate in MAG's Total Rewards programs. Our offerings include health, life, disability, financial, and retirement benefits as well as paid leave, professional development, and tuition assistance. Individuals that do not meet the threshold are only eligible for select offerings not inclusive of health benefits. We encourage you to learn more about our Total Rewards Program by visiting the Resource page on our Careers site. Salary at MAG Aerospace is determined by various factors including but not limited to location, the particular combination of education, knowledge, skills, competencies, and experience as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $85,000 to $100,000 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of MAG's total compensation package for employees.