Accounts Receivable & Payable Administrator We are looking for a detail-oriented Accounts Receivable & Payable Administrator to support day-to-day accounting operations for a contract position based on-site in Seattle, Washington. This role partners closely with accounting, purchasing, sales, and sales support to keep invoice activity accurate, timely, and well documented while helping resolve payment and billing questions. The position combines accounts payable coordination with selected accounts receivable support, making it a strong fit for someone who is comfortable managing priorities across multiple financial workflows.
Responsibilities:
Manage the accounts payable inbox by reviewing incoming invoices and vendor messages, tracking open items, and following up to secure missing information or responses.
Validate vendor billing against purchase order details, confirm pricing and amounts, and coordinate with internal teams to address discrepancies before processing.
Enter and maintain invoice activity in Oracle Fusion, including preparing required shipment notices and handling manual invoice entry when automated processing does not apply.
Investigate invoice exceptions such as holds, validation failures, and processing errors, then work across departments to bring items to resolution.
Organize invoice files and supporting backup to ensure financial records remain complete, accurate, and easy to retrieve.
Escalate unresolved payment issues to the controller and provide assistance with assigned accounts payable activities during month-end close.
Respond to billing and invoice inquiries from sales and sales support and help clarify account-related questions in a timely manner.
Review customer credit application packages for completeness, obtain references as needed, route documentation through the approval process, and communicate outcomes as directed.
Prepare and distribute materialman notices based on sales notifications and provide backup support for credit card payment handling and lien release activities when coverage is needed.
