Accounts Receivable & Payable Administrator

Responsibilities: Manage the accounts payable inbox by reviewing incoming invoices and vendor messages, tracking open items, and following up to secure missing information or responses. Validate vendor billing against purchase order details, confirm pricing and amounts, and coordinate with internal teams to address discrepancies before processing. Enter and maintain invoice activity in Oracle Fusion, including preparing required shipment notices and handling manual invoice entry when automated processing does not apply. Investigate invoice exceptions such as holds, validation failures, and processing errors, then work across departments to bring items to resolution. Organize invoice files and supporting backup to ensure financial records remain complete, accurate, and easy to retrieve. Escalate unresolved payment issues to the Controller and provide assistance with assigned accounts payable activities during month-end close. Respond to billing and invoice inquiries from Sales and Sales Support and help clarify account-related questions in a timely manner. Review customer credit application packages for completeness, obtain references as needed, route documentation through the approval process, and communicate outcomes as directed. Prepare and distribute Materialman Notices based on sales notifications and provide backup support for credit card payment handling and lien release activities when coverage is needed.

Requirements: Experience supporting both accounts payable and accounts receivable functions in a detail-focused accounting environment. Working knowledge of invoice processing, payment documentation, and high-volume data entry with strong attention to accuracy. Hands-on experience using Oracle Fusion or a comparable ERP system for financial transaction processing. Ability to compare invoices, purchase orders, and related records to identify discrepancies and support issue resolution. Comfortable collaborating with cross-functional teams including Accounting, Purchasing, Sales, and Sales Support. Strong organizational skills with the ability to manage multiple tasks, maintain documentation, and follow up on outstanding items. Clear written and verbal communication skills for interacting with vendors, customers, and internal stakeholders. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy).