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Franchise Legal Manager (Senior Paralegal)

Posted today

eversmith brandsSavannah (GA)

SENIORITY

Senior

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About the role

Who Are We? EverSmith Brands is a rapidly growing platform of franchise brands serving the commercial facilities services sector. We have aggressive goals to become the premier franchisor in commercials services, providing growth opportunities for our franchisees and our home office team alike. EverSmith Brands is a portfolio company of the private equity firm Riverside Company, which has an extensive history as a growth investor in franchising businesses. The EverSmith Brands platform includes: MilliCare, a premium, international franchise specializing in maintaining and restoring commercial flooring & textiles Kitchen Guard, a premier commercial kitchen exhaust cleaning franchiseU.S. Lawns, the nation's #1 and largest exclusive commercial landscaping franchise Clintar, Canada's premier commercial landscaping & snow management franchise for 50+ years, Prism, a specialty restoration franchise for textiles, art, electronics, documents, and more, The Seals, a fast-growing commercial Kitchen Services Franchise providing refrigeration and oven gasket installation, door sweeps, and many other services, and1-Tom-Plumber, an emergency service plumbing franchise specializing in emergency plumbing, drain cleaning, and excavation.
About the role: You run franchise legal administration across all seven brands. You own the workflows, first drafts, records, deadlines, and escalation. The COO approves business decisions. Counsel provides legal advice and reviews matters that require legal judgment. Our aim is to bring repeatable franchise legal work in house and use outside counsel for specialized advice, disputes, and overflow. The result is faster, more consistent execution and disciplined legal spend. This is a senior franchise paralegal role. It is an individual contributor role reporting directly to the COO.
What you will do:
  • Franchise compliance and franchise agreement administration are the core of this role. The supporting work below matters, but it ranks behind the core when deadlines compete.
  • Core: franchise compliance
  • Run a monthly compliance review with each brand leader covering reporting, payments, renewals, audit findings, and violations.
  • Own the compliance tracker and drive open items to resolution with the brand teams.
  • Maintain the compliance record used to evaluate renewal eligibility.
  • Maintain compliance policies and apply them consistently across brands.
  • Keep one log of side letters, fee waivers, and other exceptions across all brands.
  • Escalate compliance risks to the COO early.
  • Core: franchise agreement administration
  • Draft renewals, transfers, amendments, mutual terminations, and releases.
  • Run the renewal calendar for all seven brands and flag renewals 180 days before expiration.
  • Own the renewal manual and keep brand teams current on it.
  • Track resales and transfers from letter of intent through closing documents.
  • Manage defaults in coordination with the COO and counsel. Prepare notices of default, cure letters, and termination notices, and track cure periods.
  • Manage post-termination obligations in coordination with the COO and counsel, including de-identification and non-compete monitoring.
  • Supporting: contracts
  • Prepare first-draft redlines of vendor, preferred-vendor, and national account agreements, with a one-page issues list for review.
  • Maintain a central contract index with key dates and signed copies.
  • Supporting: disputes and outside counsel
  • Prepare first drafts of dispute responses, with a one-page issues list for COO and counsel review.
  • Open and manage matter files and prepare chronologies.
  • Assign work to outside counsel with clear deadlines and follow up until complete.
  • Review legal invoices and track spend by brand and matter.
  • Supporting: audits and collections
  • Coordinate franchise audits and track findings to resolution.
  • Work non-reporting and underreporting issues with Finance.
  • Prepare liquidated damages and promissory note calculations for review.
  • Track promissory note payments and escalate defaults to the COO and counsel.
  • Supporting: legal operations
  • Own franchise legal and compliance data in our franchise management system.
  • Run the legal matter tracker and report open matters, aging, and spend monthly.
  • Write SOPs and templates for repeat legal work.
  • Support the annual FDD update.
What you bring
Required Qualifications: 7+ years as a paralegal, including 3+ years of hands-on franchise work at a franchisor or franchise law firm. Paralegal certificate or bachelor's degree. Hands-on experience drafting franchise amendments, transfers, renewals, and terminations. Working knowledge of the FTC Franchise Rule and state franchise registration and relationship laws. Experience coordinating with outside counsel on assignments, deadlines, and document production. Demonstrated ability to manage competing deadlines, maintain accurate tracking, and escalate risks early. A record of handling routine franchise legal work independently, with sound judgment about when to involve the business lead or counsel.
Preferred:
  • Experience reviewing legal invoices and tracking legal spend.
  • NALA Certified Paralegal or NFPA PACE credential.
  • Experience at a multi-brand franchisor or in commercial services.
  • Experience with FDD annual updates and state registrations.
  • Experience building matter or contract management systems.
  • Your first 90 days
  • Inventory open matters, existing records, and the compliance backlog across all seven brands.
  • Identify urgent deadlines and compliance gaps and raise them with the COO.Establish matter tracking, the renewal calendar, and monthly compliance reviews with each brand leader.
  • Begin the exceptions log and the central contract index.
  • Establish the outside legal spend baseline.
  • Build a prioritized cleanup plan and complete the highest-priority items.
Benefits:
  • Full time position
  • Competitive salary
  • Annual performance bonus
  • Paid time off
  • Paid holidays
  • Medical, dental, vision insurance
  • Company paid life and disability insurance 401K with company match
  • Great working environment (energetic, fun, friendly, casual, and collaborative)
  • Growth opportunities
  • Cell phone reimbursement
  • Employee assistance program
  • Flexible spending account
  • Health savings account
Physical Requirements: The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. The employee should be able to stand, sit at an office space, see, hear and understand speech, communicate, lift computer equipment, supplies and materials, use office equipment and computers. The employee is exposed to typical office working conditions. If requested by an applicant or employee, we may provide reasonable accommodations to enable individuals with disabilities to perform the essential job functions. The above statements are intended to describe the general nature and level of work performed. They are not intended to be construed as an exhaustive list of all duties required of personnel so classified. We have the exclusive right to alter this job description at any time without notice. EverSmith Brands is committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal or state law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.

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