Executive Assistant to CEO & Office Manager

Location: Solana Beach, CA (In-Office, onsite M-F)

Reports to: Founder & CEOFull-time, in office, salaried (exempt), with some evenings, weekends and travel as agreed or needed. $75,000 to $85,000 per year, depending on experience.

Benefits include: 401k, medical, dental, vision and life insurance.

Company Overview: FundCanna is a rapidly growing funding source for the legal cannabis industry. We operate with a culture of success through accountability, hard work and a positive attitude. Our leadership team has been nationally recognized for achievements in financial services, funding, leadership and business growth. We bring that experience and passion to serving the cannabis industry, providing critical access to flexible, renewable capital for the entire cannabis supply chain.

About the Role: The Executive Assistant to the CEO & Office Manager is the CEO’s right hand, keeping his professional and personal life on track and the office running well. The CEO moves fast and relies on this person to provide the structure. Knowing what is coming, keeping commitments on track and following up until things are done. This person is a trusted gatekeeper and representative of the CEO and a champion of FundCanna’s culture.

Key Responsibilities: Executive Support:

• Own the CEO’s calendar, inbox triage, travel and logistics. Protect his time and priorities.
• Run his operating rhythm: A daily brief, a weekly planning session and one task system. Remind, follow up and escalate until items are closed.
• Serve as primary liaison and gatekeeper, communicating on his behalf with clarity and discretion.
• Prepare briefing materials and track action items and incoming issues.
• Handle confidential matters with the highest level of discretion and integrity. Personal and Family Support:
• Manage personal and family calendars, including activities, appointments and household commitments.
• When needed, assist with personal travel, reservations, gifts and special occasions. Coordinate with personal or household service providers.
• Keep personal and company obligations, priorities, information, accounts and expenses separate. Culture and Office Management:
• Serve as FundCanna’s culture champion: Plan team events, welcome and onboard new hires, and celebrate wins/milestones.
• Keep the office organized, tidy and well stocked, including snacks, supplies and vendors.
• Greet and host visitors, handle mail and deliveries, coordinate team lunches and executive dinners, and keep filing audit-ready.
• Process company payments via AmEx, check or ACH with CEO approval and in line with company controls. HR and Internal Coordination:
• Draft company-wide memos (input from General Counsel and CEO), post open positions and help manage onboarding and offboarding.
• Assist with general HR functions as directed by the CEO and General Counsel, and work with the General Counsel to keep the company compliant with evolving policies. Candidate Requirements (do not gloss over these, they are truly requirements):
• Trustworthiness and discretion with sensitive professional, financial and family information.
• Exceptional organization and attention to detail: No tolerance for disorganization.
• Proactive and self-directed: Learns the CEO’s style and anticipates needs.
• Excellent communicator: Warm and relaxed with the team, polished with external parties, with strong grammar and etiquette.
• Resourceful and persistent: Finds a way to get results, problem solve, operate autonomously and knows when to escalate.
• Warm, upbeat and genuinely pleasant to work with. Steady under pressure.
• Flexible: Adapts to shifting priorities and occasional after-hours needs.

Why Join Us? This is not just an EA role. It is a strategic and highly valued position that plays a key role in the success of FundCanna and our CEO. You will work closely with executive leadership in a fun, fast-paced culture of teamwork, integrity and success, with team events like a team 5K runs, go-karts and chef-judged cooking competitions. Offers are contingent on a background check and signed confidentiality agreement, per applicable law. FundCanna is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status or any other characteristic protected by law. We provide reasonable accommodations for qualified applicants with disabilities.