Executive Assistant Job in Philadelphia, PA | Robert Half

Executive Assistant We are looking for an organized and proactive Executive Assistant to support leadership team located in the Greater Philadelphia Region. This is a contract position is suited for someone who can manage complex schedules, coordinate executive-level meetings, and handle travel planning with accuracy and discretion. The ideal Executive Assistant candidate brings strong administrative judgment, clear communication, and the ability to keep priorities moving in a fast-paced environment. What you get to do every single day: Oversee executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily commitments. Arrange domestic and/or international travel plans, including itineraries, transportation, lodging, and related logistics. Coordinate meeting schedules for senior stakeholders, secure conference space or virtual access, and confirm attendance details. Prepare and distribute calendar updates, meeting materials, and travel information to support smooth executive shifting priorities and adjust appointments or travel plans quickly while maintaining strong attention to detail. Serve as a reliable point of coordination for administrative requests connected to executive meetings and business travel.