Sr. Administrative Assistant

Responsibilities: Oversee complex executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments. Arrange domestic and international travel plans, including transportation, lodging, itineraries, and related expense documentation. Create, format, and refine presentations, reports, correspondence, and other materials used by senior leadership. Coordinate leadership meetings, internal events, and corporate gatherings by managing logistics, materials, and follow-up communication. Process expense reports, invoices, and purchase requests while maintaining alignment with company policies and approval procedures. Anticipate administrative needs, respond quickly to urgent requests, and help executives stay focused on high-priority business matters. Handle sensitive business information with a high degree of confidentiality, professionalism, and sound judgment. Support special initiatives by tracking milestones, monitoring action items, and following through on deadlines with internal stakeholders. Work across departments to improve administrative workflows and strengthen day-to-day operational efficiency. At least 5 years of experience providing support to senior executives within a corporate setting. Background in pharmaceuticals, healthcare, biotechnology, or another life sciences environment is preferred. Demonstrated success managing demanding calendars, executive travel, and high-level meeting logistics. Advanced skills in Microsoft Office, including Outlook, Excel, Word, and PowerPoint. Familiarity with travel and expense management platforms such as Concur is preferred. Strong written and verbal communication skills with the ability to interact effectively across all levels of an organization. Excellent organizational skills, close attention to detail, and the ability to manage multiple priorities independently. Proven ability to handle confidential information with discretion while adapting to a fast-paced work environment.