Administrative Assistant
phyton talent advisorsConvent Station (NJ)
Administrative Assistant
Posted 3 days ago
phyton talent advisorsConvent Station (NJ)
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice Administrative Services
SENIORITY
Junior
About the role
Our client is seeking an organized and detail-oriented Administrative Support Specialist to join a fast-paced, team-oriented environment. This individual will provide administrative support to multiple advisor teams, assisting with confidential correspondence, document management, expense reporting, and time-sensitive client-related tasks.
Key Responsibilities:
Prepare, review, and edit confidential correspondence.
Scan, manage, and archive documents across multiple systems.
Prepare travel expense and billing allocation reports.
Prepare and handle time-sensitive quarterly client tax payments.
Provide administrative support to multiple advisor teams.
Assist with miscellaneous administrative projects as needed.
Required Qualifications:
Strong technical skills, including proficiency in Microsoft Word, Excel, and Outlook.
Ability to work effectively in a fast-paced environment and think clearly under pressure.
Excellent written and verbal communication skills.
Strong organizational skills and exceptional attention to detail.
Team-oriented mindset with the ability to collaborate effectively.
Ability to manage multiple priorities and handle confidential information professionally.
Before you apply
Applying takes about a minute. These four things decide how fast it moves after that.
Your profile is current
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Two examples you can talk through
Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.
A number in mind
What you're on now and what would make you move. We negotiate better when we know both.
Your notice period
Employers plan around it, and it's the question that stalls offers most often.
Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.