Administrative Assistant (Laurel)

Responsibilities: Provide daily administrative support to project managers, construction teams, and office leadership. Schedule meetings, coordinate calendars, and prepare agendas and meeting materials. Maintain organized project files, contracts, drawings, permits, and correspondence. Assist with preparing and tracking subcontracts, purchase orders, change orders, and other project documents. Collect and track vendor and subcontractor paperwork, including insurance certificates and required forms. Process invoices, track approvals, and coordinate with accounting to resolve missing information. Update project logs, contact lists, schedules, and internal reports. Communicate with clients, vendors, subcontractors, and field teams to gather information and follow up on outstanding items. Assist with bid submissions, proposal materials, and project closeout documentation. Handle general office duties, including supplies, mail, phone calls, and data entry.