Executive Assistant to Founder and Entrepreneur
burnett specialistsHouston (TX)
Executive Assistant to Founder and Entrepreneur
Posted 6 days ago
burnett specialistsHouston (TX)
SENIORITY
Senior
About the role
Executive & Personal Assistant We are seeking a highly organized, proactive, and tech-forward Executive & Personal Assistant to support a high-profile entrepreneur. This is a fast-paced, hands-on role for someone who can manage a complex calendar, keep track of moving pieces, anticipate needs, and confidently interact with everyone from executives and business leaders to athletes, families, and other members of the community.
Responsibilities:
- Own and manage a complex executive calendar across multiple platforms, including Apple, Google, and Outlook calendars
- Coordinate meetings, appointments, travel, and shifting priorities while preventing conflicts and building in realistic buffers
- Prepare daily schedules and ensure the executive has the information needed to stay ahead of the day
- Manage agreed inboxes, draft routine communications, track contacts, and follow up on outstanding items
- Coordinate extensive domestic and international travel, including private and commercial travel, itineraries, changes, and post-trip follow-upListen closely to verbal direction and turn conversations and ideas into clear tasks, priorities, and next steps
- Keep the executive updated on progress without needing to be chased
- Provide a steady in-office presence and help keep the office running smoothly
- Welcome visitors, prepare meeting spaces, receive packages and mail, coordinate meals and occasional errands, and troubleshoot day-to-day needs
- Handle agreed personal appointments and life-admin tasks with complete discretion
- Coordinate closely with the Operations Manager and other team members to ensure information and follow-up do not fall through the cracks
- Use technology, AI tools, and automation to improve organization, communication, scheduling, and day-to-day efficiency
- Assist with presentations, documents, and other materials as needed
Requirements:
- 25+ years of experience supporting a busy executive, founder, entrepreneur, public figure, or similarly fast-paced individual
- Strong calendar management experience with the ability to prioritize competing demands
- Excellent follow-through and attention to detail
- Someone who naturally anticipates needs and stays one step ahead
- Comfortable taking verbal direction and turning it into action
- Strong communication skills and sound judgment
- Professional, warm, confident, and comfortable interacting with a wide range of personalities
- Able to remain calm and composed under pressure and not take things personally
- Highly discreet and trustworthy with confidential and personal information
- Tech-forward and comfortable learning new systems and tools
- Experience using AI tools and/or automation is highly preferred
- Experience with Canva is a plus
- ClickUp or similar task/workflow management experience is a plus
- Genuine interest in women's sports, leadership, entrepreneurship, and/or women's empowerment is a plus
- Must be comfortable working 100% in office
Before you apply
Applying takes about a minute. These four things decide how fast it moves after that.
Your profile is current
It's what we read first. Occupations, seniority and locations matter more than a long history.
Two examples you can talk through
Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.
A number in mind
What you're on now and what would make you move. We negotiate better when we know both.
Your notice period
Employers plan around it, and it's the question that stalls offers most often.
Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.