Executive Assistant
robert halfHouston (TX)
Executive Assistant
Posted 2 days ago
robert halfHouston (TX)
SENIORITY
Senior
About the role
Executive Assistant We are looking for a highly organized and resourceful Executive Assistant to support leadership operations in Houston, Texas. This Long-term Contract position is ideal for someone who combines strong judgment, analytical ability, and administrative expertise to keep priorities moving across executive, sales, warehouse, and marketing functions. The right candidate will bring structure to competing demands, manage high-volume coordination, and serve as a dependable partner for both day-to-day execution and broader organizational support.
Responsibilities:
Manage complex executive calendars, schedule key meetings, and ensure leadership priorities are coordinated efficiently.
Arrange and oversee business travel logistics for large groups, including bookings, itinerary planning, and schedule alignment for up to 100 travelers.
Provide administrative support tied to sales and warehouse operations, helping maintain organization across orders, communication, and follow-up activities.
Monitor order-related workflows and assist with accountability tracking for the sales team through accurate reporting and timely updates.
Analyze operational data and prepare Excel-based reports that help leadership make informed business decisions.
Support executive initiatives by handling delegated tasks, resolving open items, and keeping projects moving forward with minimal supervision.
Contribute to organizational planning efforts by assisting with team coordination, leadership support needs, and process visibility.
Partner with marketing stakeholders to help develop event ideas, customer engagement activities, and appreciation programs.
Coordinate executive meetings by preparing logistics, confirming attendance, and ensuring materials and action items are organized.
Before you apply
Applying takes about a minute. These four things decide how fast it moves after that.
Your profile is current
It's what we read first. Occupations, seniority and locations matter more than a long history.
Two examples you can talk through
Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.
A number in mind
What you're on now and what would make you move. We negotiate better when we know both.
Your notice period
Employers plan around it, and it's the question that stalls offers most often.
Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.