LEGAL SECRETARY (538758)

Legal Secretary Department of Industrial Relations$4,371.00 - $5,748.00 per Month New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Final Filing Date: 12/25/2026 Under the general supervision of the Legal Support Supervisor, the Legal Secretary independently performs the most complex legal secretarial duties for Staff Attorneys, Assistant Chief Counsels, and Chief Counsel of the Labor Commissioner's Office. Incumbents must have an understanding of the judicial process and filing rules and procedures of local, state and federal trial courts, state and federal courts of appeal (including the Ninth Circuit Court of Appeals and all of the state district courts of appeal), the California Supreme Court and the United States Supreme Court. Duties will include, but are not limited to, proficiently typing, editing, storing, retrieving, printing, processing, faxing and electronically sending correspondence, court forms, legal documents and pleadings (e.g., petitions, briefs, opinions, notices, motions) using various department supported software such as MS Office: Word, Outlook, Excel, Powerpoint; Adobe Pro DC and other desktop technology tools and communication devices. Incumbents will comply with state rules and regulations, office policies and practices; compose letters and memoranda; process mail for assignments; maintain a calendar of document due dates and court appearances; set up and close legal cases; prepare subpoenas; call various entities; screen, answer and take messages from callers in a professional manner; schedule and coordinate witnesses, court reporters, interpreters for depositions and hearings. This posting may be used to fill future vacancies in accordance with 2 CCR §249.3 To be considered for this Legal Secretary job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=5073 Please ensure you have taken the Legal Secretary examination. You will find additional information about the job in the Duty Statement. Multiple positions are to be filled in any of the following locations below. Your application must list your top three locations in the order of preference. The office is situated in a low to mid-rise building. The office is a smoke free environment and secretaries are housed in window space at individual cubicles. Work schedule is Monday to Friday, 8am to 5pm. Office Locations: Bakersfield: 7718 Meany Ave. Bakersfield, CA 93308 San Bernardino: 464 W. Fourth St., San Bernardino, CA 92401 El Centro: 1550 W. Main St., El Centro, CA 92243 San Diego: 7575 Metropolitan Dr, San Diego, CA 92108 Long Beach: 1500 Hughes Way, Long Beach, CA 90810 Santa Ana: 2 MacArthur Pl., Santa Ana, CA 92707 Los Angeles: 320 W. Fourth St., Los Angeles, CA 90013 Oxnard: 1901 N. Rice Ave. Oxnard, CA 93030-7912 Van Nuys: 6150 Van Nuys Blvd., Van Nuys, CA 91401 Riverside: 3737 Main St., Riverside, CA 92501 Answers should be typewritten in no more than 2 pages total. Include your full name on the upper right hand corner of each page. Resume may be submitted but is not considered a substitute for the statement of qualifications. In Arial Font, Font size 11, Single Spaced: 1. Please describe your litigation or civil litigation experience(s) relates to the duties posted in the duty statement. Please emphasize on your complex legal support experience. 2. Please describe your experience of your understanding of federal, state, statutes, as well as, applying departmental policies. Must type 45 wpm (words per minute) – valid typing certificate required. Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Please see Special requirements section of the posting for instructions on the Statement of Qualifications. Benefit information can be found on the CalHR website and the CalPERS website. Health benefits with medical, dental, and vision options. Sick leave, vacation leave, or annual leave options. Paid State holidays. Retirement plan through CalPERS. Other retirement options include 401(k) and/or 457(b) participation through State of California Savings Plus program. Public transportation subsidy and pre-tax parking program options. Representation in the State of California collective bargaining process by Service Employees International Union (SEIU), Local 1000.The Human Resources Contact is available to answer questions regarding the position or application process. Department Website: https://www.dir.ca.gov/ Human Resources Contact: Certification Unit (800) 564-0771 cert@dir.ca.govPlease direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Diversity and Inclusion Office (916) 559-6999 DIO@dir.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Our mission is to protect and improve the welfare and working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR is also committed to ensuring that all employers comply with labor laws in California to support a fair and thriving business environment. Integrity - We fulfill the promise of our mission through fair, honest and ethical behavior. Service - We are committed to responsibly serving the public and value their trust. Respect - We treat others with dignity, courtesy and consideration. Quality - We take pride in providing the public with accurate and timely services. Transparency - We conduct ourselves with openness and accountability in all aspects of our work. The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.