Senior Administrative Assistant

Responsibilities: Deliver day-to-day administrative support for leadership and cross-functional project teams, ensuring priorities are addressed efficiently. Oversee calendars, coordinate appointments, and arrange meetings or conference calls to keep schedules aligned. Draft agendas, capture meeting notes, and distribute follow-up communication to support timely action on key decisions. Maintain accurate electronic and hard-copy records so files, correspondence, and departmental documents remain accessible and organized. Update spreadsheets, enter data, and assist with progress tracking and reporting for ongoing projects and operational activities. Facilitate communication among internal departments and help route questions or requests to the appropriate contacts. Monitor pending items, due dates, and open requests to help teams stay on schedule and accountable. Prepare and format presentations, reports, letters, and other business materials with strong attention to detail and professionalism. Coordinate administrative activities involving vendors, consultants, contractors, and public agencies while handling sensitive information with discretion.

Requirements: At least 5 years of experience in administrative support, executive support, or office coordination roles. Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Excellent written and verbal communication skills with the ability to interact professionally across teams. Demonstrated ability to manage multiple priorities, organize workload effectively, and meet deadlines in a fast-paced environment. High level of accuracy, attention to detail, and sound judgment when handling confidential information. Experience with calendar management, meeting coordination, and administrative documentation. Ability to support project-related administrative tasks such as tracking items, maintaining records, and preparing reports. Previous experience in government, public administration, transportation, engineering, or construction environments is preferred. TalentMatch®Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy).