School Office Assistant

School Office Assistant The school office assistant is responsible for providing administrative support to ensure efficient operation of the school office. This individual serves as the first point of contact for students, parents, teachers, and visitors, and is tasked with managing various administrative tasks to facilitate smooth functioning within the school environment. Bilingual English/Spanish Required. Reception and Communication: Greet visitors and provide them with necessary information or direct them to the appropriate personnel. Answer phone calls, respond to inquiries, and relay messages to relevant staff members. Handle incoming and outgoing mail, including sorting, distributing, and processing correspondence. Student and Staff Support: Assist in the registration and withdrawal process for students. Coordinate with teachers, administrators, and support staff to address student and parent concerns. Assist in record keeping, such as tracking communications with students, parents, and staff. Administrative Tasks: Prepare and maintain various documents, such as reports, memos, and letters. Schedule events and coordinate logistical arrangements (i.e. field trip coordination).Assist in the organization of school events, such as parent-teacher conferences and parent night events. Data Management: Input and update information in the school's database systems accurately and in a timely manner, as needed. Generate reports and compile data as required by school for Principal and Administrative Staff: Provide administrative assistance to the Dean of Students and other administrative staff members. Undertake additional tasks and projects as assigned by the principal or supervisor.