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Long Term Assignment Administrative Assistant to the Director of Special Education

Posted 9 days ago

hampton township school districtAllison Park (PA)
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveElementary and Secondary Schools

SENIORITY

Mid

SALARY

$25.23 per hour

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About the role

Hampton Education Support Professionals Personnel Posting
Position: Long-Term Assignment Administrative Assistant to the Director of Special Education (Class VII) Building: District OfficeDates: Approximately December 7, 2026 through March 26, 2027 Requirements or Qualifications High School diploma required, Associates Degree preferred. Proficiency in Microsoft Office applications. Minimum of five years' experience in an administrative assistant/secretary position preferred.
Summary: The LTA Administrative Assistant collects, correlates, processes, and maintains all Hampton Township School District Special Education procedures and materials by following established Bureau of Special Education regulations, guidelines, constraints, and District policy.
Essential Duties and Responsibilities:
  • Assists the Director of Special Education with reports, timelines, correspondence, and other requirements specific to federal and state special education laws
  • Schedules initial student Evaluation Report meetings with appropriate team members
  • Assists the Director of Special Education and the School Psychologist with communications and correspondence, maintains a schedule of appointments, and makes arrangements for conferences and meetings
  • Maintains appropriate student files
  • Retrieves and manages data in electronic databases
  • Facilitates School-Based Access Program (SBAP) with HTSD staff by collecting, organizing, and submitting required reporting forms to AIU and PDE while adhering to strict timelines
  • Gathers and organizes state-regulated data and required documents for funding and reimbursement, specific to special education
  • Assists with completion of District and state reports specific to special education and Title IIIAssists in maintaining timelines, deadlines, and IEP dates and documentation via web-based reporting system and extended school year (ESY) programming for students
  • Answers telephones and addresses inquiries and requests in order to resolve issues
  • Processes purchase orders, assists with budget preparation, and maintains supplies for relevant departments/areas
  • Prepares and proofreads correspondence for appropriate edits and assists with the maintenance and organization for appropriate web pages
  • Fulfills other relevant secretarial tasks and duties required by the immediate supervisor
  • Provides necessary information to the transportation department for ongoing changes and needs of students requiring specialized transportation
Duties appropriate to the position may be added by the Superintendent or designee.
Rate: $25.23 per hour
Application Process: Please note, all current Contract employees must complete or update an application through the District website's "AppliTrack" program. It is not necessary to provide requisite documents that are already on file in the District office. All external candidates must complete an application through the District website's "AppliTrack" program. No paper applications will be accepted.
Special Conditions: If the successful applicant for this position is not currently employed by the Hampton Township School District, it will be necessary to secure requisite clearances in compliance with the mandatory background checks, including the following: Act 34 - Pennsylvania Criminal History Record Check as amended by Act 24 of 2011, Act 151 - Pennsylvania Child Abuse History Record Check, Act 114 - Federal Criminal History Record Check (fingerprint check), Mandated Reporter Training (Act 126), and, the Act 168 Disclosure Release (Pre-employment Sexual Abuse/Misconduct Disclosure).
Closing Date: Open until filled; however, applications received by November 9, 2026 are guaranteed a review. AppliTrack Job ID: 1282

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