Administrative Assistant

Responsibilities: Coordinate the Vice President's calendar, organize appointments, and adjust schedules as priorities shift. Arrange travel plans, prepare itineraries, and ensure all related logistics are handled accurately and on time. Support meetings and events by scheduling conference space, preparing materials, and overseeing room setup and cleanup. Draft, format, and distribute correspondence, presentations, and other business documents using standard office software. Manage email communications, respond to routine inquiries, and route important matters to the appropriate parties. Perform data entry, record maintenance, copying, and general office support to keep administrative processes running smoothly. Assist with conference coordination by tracking details, confirming attendance, and preparing supporting documentation. Maintain organized files, supplies, and office systems while supporting daily operational needs for the executive office.

Requirements: At least 5 years of administrative support experience, including direct support for senior leadership. Associate degree required. Bilingual communication skills with the ability to interact professionally in both verbal and written formats. Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint. Experience composing correspondence, managing email, and handling routine office documentation. Strong organizational skills with the ability to manage calendars, meetings, and multiple priorities effectively. Comfortable performing data entry, copying, and other essential administrative tasks with accuracy. Experience with Visio is a plus. TalentMatch®Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy).