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Accounting Group of Western New York, CPA, PC is a full-service CPA firm located in Elma, NY, and licensed in New York. The firm offers a broad range of services for business owners, executives, and independent professionals.. We are currently seeking a reliable and detail-oriented Administrative Assistant to support our front office operations and report directly to the Office Administrator.. As the first point of contact for clients and visitors, you’ll help maintain a welcoming front desk presence while handling a variety of administrative duties under the supervision of the Office Administrator.. Perform general clerical tasks such as filing, scanning, copying, and data entry. Ability to follow direction and work independently under the supervision of the Office Administrator
At High Country Veterinary Services, we keep the wheels turning behind the scenes so our vets can stay focused on what they do best—caring for horses. Owning the front desk like a boss (phones, inboxes, scheduling, client support—you’re the calm voice in the storm). Sync up vet and tech schedules, making sure our on-call service is squared away, adjust for last minute staff absences and manage PTO requests (we value everyone’s ability to get away and strive to make that happen). Partner with our part-time receptionist (social media + events support included). Using tools like Slack, ProVet Cloud, Google Workspace, Canva, Mailchimp —and yes, ChatGPT is 100% fair game for managing your day.
Provide dedicated executive support to the CDO and CSO, including calendar and inbox management, meeting scheduling, travel arrangements, and timely preparation of materials. Manage logistics for meetings, events, and offsites—including venue booking, catering, supplies, and attendee coordination—delivering seamless execution. Take initiative on special projects and perform other duties as needed to support the evolving needs of the CDO, CSO, and broader Cymbiotika leadership team. Experience and advanced proficiency with Microsoft Office Outlook, Excel, PowerPoint, Word, Adobe Acrobat, DocuSign and other document management software tools.. Web Developer & Digital Marketing Manager - IN OFFICE (Healthcare)
As the Executive Personal Assistant to this Founder/CEO, you will be responsible for comprehensive personal and executive support, including scheduling personal appointments, managing calendars, coordinating complex domestic and international travel, while working both remotely and onsite at the Executive's office in DC. The ideal candidate brings prior Personal Assistant or Executive Assistant experience, is highly responsive, and can easily adapt to shifting priorities.. Provide scheduling and calendar management by booking appointments, travel logistics, dining reservations, and ad hoc household-related tasks to ensure smooth day-to-day operations.. Maintain attention to detail while scheduling across time zones.. Execute personal errands throughout the DMV area and handle household tasks with a humble, customer service mindset.. You are degreed and have at least 1-3 years of previous experience supporting leadership, particularly a high-net-worth individual in a household or office setting.
We are a dynamic and growing Title and Mortgage Processing company committed to delivering excellent service and seamless real estate transactions.. Our team values efficiency, accuracy, and professionalism, and we're looking for a proactive Administrative Assistant to join us and support our operations and senior leadership.. Perform data entry and maintain digital and physical filing systems. Assist with basic bookkeeping and financial record-keeping. High school diploma or GED required, some college experience preferred
Do you seek a flexible work opportunity that doesn't require previous experience?. DG Partners is looking for enthusiastic individuals to join our team as Remote Data Entry Specialists.. This is a fantastic opportunity to embark on your career journey and contribute to our company right from the comfort of your own home.. Key Responsibilities: Perform data entry tasks accurately and efficiently.. Maintain data integrity by verifying and correcting data as needed.
Fit Recruiting is seeking a Clerical Assistant for a client on the Eastern Shore!. This is an entry-level position in which you will be responsible for tracking attorney hours, posting client fees, filing, billing, electronic document storage, and accounts receivable.. Pay is up to $18\/hr.. Assists bookkeeper\/administrative assistant and office manager with routine clerical tasks. Strong work ethic and initiative and desire to cross train in other areas
A member of the Access Center team, the Problem Solving Specialist is able to offer problem-solving (also known as "Diversion" or "Rapid Resolution") services, which is a crisis response philosophy and approach focused on supporting youth experiencing a housing crisis to quickly identify and access alternative housing resources outside of the homeless crisis response system.. Best practice models including: Housing First, Positive Youth Development, Authentic Youth Engagement, Motivational Interviewing, Harm Reduction, Trauma-Informed Care, Critical Time Intervention preferred. Understanding of homeless services including CES and HMIS database.. Strong understanding of LA County foster care and juvenile justice systems, including foster care placement options, participant rights and eligibility, and discharge planning processes preferred.. We also offer unique perks including weekly meditation/mindfulness and professional development opportunities that are tailored to your individual career growth.
Viant is seeking a highly organized and detail-oriented Office Administrator to support daily front office operations and ensure a smooth, welcoming environment for staff and visitors.. Coordinates day-to-day front office operations, which include: reception, phone management, mail, administrative support, shipping and receiving, projects, data entry, meeting coordination, etc.. Assist with basic bookkeeping including invoice payments and credit card reconciliation.. Facilitate monthly town hall meetings and organize company events.. Demonstrated ability to use Word, Excel, PowerPoint, Outlook with proficiency; Advanced Excel skills preferred
COR Freight is seeking a highly organized and detail-oriented Logistics Coordinator to support our Senior Account Executives.. Prepare and process necessary documentation, including invoices, contracts, and bills of lading.. Monitor shipments to ensure on-time delivery and resolve any delays.. Perform administrative tasks such as data entry, filing, and record-keeping.. Our offices are located in Covington, KY. This position requires the employee to be in office Monday-Friday.
Job Description: Unilux Brand We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team.. In this vital role, you will provide comprehensive administrative support by managing schedules, organizing files, and facilitating communication within the office.. Coordinate meetings and events, including logistics such as venue booking and catering.. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).. Employee wellness programs and mental health support
This position will be located in the Department of Surgery in our Division of Pediatric Surgery. Under direct supervision, performs entry-level administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Prepares various reports, to include but not limited to office supply expenditures and student or resident rotation schedules. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
Job Summary The Administrative Assistant II provides complex administrative and clerical support.. Assisting with department budget, process expense reports, organize and maintain department filing systems and other records.. Answering phones; route callers, take messages, respond to inquiries; greet visitors; request and provide routine information as well as handles walk-in inquiries.. Typing and proofreading documents produced by others.. Flexible and willing to assist with coverage in other departments during fluctuations in volume, vacation coverage or leave of absence coverage and as required by business need and management team Demonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail preferred.
A local CPA firm is seeking an Administrative Assistant for a full-time position.. This is a well-established professional CPA firm.. As an Administrative Assistant you will greet clients, manage a busy front desk, support staff and provide excellent internal and external customer service.. QuickBooks and CCH product knowledge is a plus!. Perform general office functions, as neededSoftware skills necessary to provide services identified aboveManage customer accounts.
The Sensors and SONAR Systems Department, Code 15, of the Naval Undersea Warfare Center (NUWC) Division Newport is responsible for full spectrum engineering, development and research pertaining to Sensors, SONAR and Undersea Warfare.. Code 15 serves as the Navy’s Technical Direction Agent (TDA) and In-Service Engineering Agent (ISEA) for surface, submarine, and undersea SONAR systems.. Reporting to the Program Manager, the Management Analyst I provides administrative and operations support on the Code 15 Business Operations Support Services c ontract.. Administrative Support will include data entry, calendar management, room reservations, answering phones, office supply management.. Provide technical writing services to write and edit material for reports, manuals, briefs, proposals, instruction books, catalogs and related technical and administrative publications concerned with work methods and procedures, installations, operations, and maintenance of machinery and other equipment.
Datawatch Systems Inc. has an immediate career opportunity for a Central Station Monitor.. This high-volume, in and out bound call center position provides support for alarm monitoring and access control calls received within the Central Monitoring Station (CMS).. Applicants must be willing to submit to a drug screening and criminal background check.. Organizational skills, including the ability to efficiently switch between tasks. Any certified training or knowledge of Access Control, Fire, and Burglary systems a plus.
Data Entry Specialist ($18/hr). Opportunity to work as a Data Entry Specialist in bustling Boston, MA.. Chance to showcase data entry skills and contribute to organizational efficiency.. Assist with data cleanup and quality assurance processes.. Proficiency in typing and data entry software.
Review, update, and send compliance documents; manage document scanning, filing, and organization.. Assist with contract administration, data entry, report generation, and tracking updates.. Use AIA software for contract creation, system maintenance, and enhancement tasks.. Duration: Temporary position lasting 3 months (ASAP through the end of December).. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
Assist with the training and coaching of new hires for the Host team. At Heyday, we’re cutting through the noise in the skincare industry to help you discover your healthiest skin so you can put your best face forward.. With locations across the country, we provide personalized facial treatments, everyday skincare guidance from our expert estheticians, and robust products that let you feel the difference.. We’ve been named “Best Facial” by New York Magazine, performed over 500,000 facials, tried countless products, and collected valuable skincare data throughout.. means the period of your life when you’re at your prime.
Integration Engineer- API's and Document Management System. About the Role As a Sales Engineer for API and DMS, you will engage with clients as their first contact, planning and coordinating technical projects, and translating business requirements into technical solutions.. Your work involves pre-sales activities, system analysis, software integration, and post-installation assessments, primarily with Document Management Systems and APIs.. Responsibilities Manage client satisfaction with DMS and Drafting Solutions projects.. Requirements Strong technology or legal background, familiarity with Generative AI, Microsoft products, Windows Server, and Document Management Systems like iManage and NetDocuments.