Senior Administrative Assistant - Remote

Posted yesterday

phenom peopleDenver (CO)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Corporate, Subsidiary, and Regional Managing Offices

SENIORITY

Senior

SALARY

$18.80 to $36.78

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About the role

Sr. Administrative Assistant At UnitedHealthcare, we're simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and equitable. Ready to make a difference? Join us and start doing your life's best work. The Sr. Administrative Assistant role will provide a wide variety of administrative support to senior leaders in the UnitedHealthcare Provider Service organization. This role provides critical support including travel arrangements, maintaining calendars, tracking expenses, onsite meeting coordination and planning, presentation facilitation, coordinating business segment liaison duties and other duties as assigned. You'll enjoy the flexibility to work remotely from anywhere within the U.S. as you take on some tough challenges.

Primary Responsibilities:

Create/maintain executive calendars/coordinate meetings avoiding scheduling conflicts
Create and prepare meeting materials using Microsoft Office (PowerPoint presentations, agendas) using UHC branding resources and ensure distribution to appropriate individuals in a timely manner
Plan, schedule, organize logistics, setup resources and technology of large and/or offsite events, using internal resources as needed (conference rooms, food, Telepresence)
Make travel arrangements (airline, hotel, ground transportation, office space assignment)
Coordinate, and/or facilitate meetings as needed (e.g., manage PowerPoint deck; ensure time schedules are adhered to; assist with technology; document notes / follow-ups)
Post documents (meeting notes, PowerPoint decks) onto relevant systems (SharePoint) and communication boards
Maintain and distribute lists and documents as needed (organizational charts, email, distribution lists, contacts)
Perform Business Segment Liaison (BSL) activities, as needed (hardware/software acquisition/disposal, new employee onboarding, transfers, terminations)
Maintain sensitive or confidential information in accordance with internal policies and procedures
Establish relationships and collaborate with internal and/or external resource personnel to facilitate duties
Provide coverage for internal team members as needed
Performs mass shipping and mail distribution in coordination with internal resources as needed
Enter and submit purchase orders into relevant systems (e.g., ARIBA) to purchase office supplies from pre-approved vendors
Manage/monitor/procure office supplies, goods and services (e.g., process/reconcile invoices, travel and other expenses, payments, and/or reimbursements)
Performs all other related duties as assigned

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

High school diploma/GED2+ years of experience supporting senior leaders in an administrative capacity in a fast-paced environment
Experience successfully managing multiple priorities
Proficiency using Microsoft Office (Outlook, Word, Excel, PowerPoint)

Preferred Qualifications:

Some college coursework or business vocational school education
Experience as a Business Segment Liaison (BSL) coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities
Proven solid attention to detail and excellent organizational skills
Proven ability to maintain professionalism and a positive service attitude at all times
Proven excellent people and communication skills

Careers with UnitedHealthcare. Work with a Fortune 5 organization that's serving millions of people as we transform health care with bold ideas. Bring your energy for driving change for the better. Help us improve health access and outcomes for everyone, as we work to advance health equity, connecting people with the care they need to feel their best. As an industry leader, our commitment to improving lives is second to none. California, Colorado, Connecticut, Nevada, New York, Rhode Island, or Washington Residents Only: The salary range for California, Colorado, Connecticut, Nevada, New York, Rhode Island or Washington residents is $18.80 to $36.78. Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you'll find a far-reaching choice of benefits and incentives. All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter PolicyAt UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission. Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law. UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

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