Assistant, Administrative-I

Posted 9 days ago

simon property groupMiami (FL)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Corporate, Subsidiary, and Regional Managing Offices

SENIORITY

Mid

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About the role

Administrative Support

Job Location: The Falls

Primary Purpose: This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.

Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed Provide general administrative support and projects as directed

Minimum Qualifications:

High school diploma or equivalent. Some college or professional school preferred 2-4 years administrative office experience in a fast paced environment
Knowledge of administrative and clerical procedures, customer service principles and practices
Aptitude for understanding financial reports and extracting information
Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
Effective verbal and written communication
Strong organizational and interpersonal skills with attention to detail
Ability to prioritize, coordinate, multi-task and demonstrate initiative

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