Executive Assistant to Chief Executive Officer

Posted yesterday

pocketbook agencyNew York (NY)

Executive Secretaries and Executive Administrative Assistants Executive Offices

SENIORITY

Senior

SALARY

$130,000 per year

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About the role

We are looking for an experienced, highly polished Executive Assistant to support the CEO of a rapidly growing, data-driven financial services organization in New York City. This company has experienced significant growth over the past two decades and offers a dynamic, fast-paced environment with strong leadership and a collaborative culture. This is an exciting opportunity to partner closely with a driven executive and play a critical role in keeping daily operations running seamlessly. This role is ideal for a proactive, confident professional who thrives in high-performance environments, enjoys managing complex logistics, and is comfortable managing up.

Responsibilities:

Manage and maintain a highly complex and ever-changing executive calendar, including scheduling meetings, appointments, and travel arrangements
Coordinate meetings end-to-end, including room bookings, technology setup, and catering/lunch ordering
Serve as a gatekeeper and strategic partner to the CEO, prioritizing requests and managing time effectively
Coordinate transportation logistics, including daily driver scheduling
Provide light personal support, including handling occasional errands and personal scheduling needs
Prepare meeting materials, presentations, and reports as needed
Attend meetings when necessary, take notes, and track follow-ups/action items
Partner closely with the Office Manager to ensure smooth day-to-day office operations
Assist with general office coordination, including vendor communication and event support
Handle confidential information with the highest level of discretion and professionalism

Requirements:

4–5+ years of experience supporting a senior executive in an Executive Assistant capacity
Background in financial services or another data-driven, fast-paced industry strongly preferred
Highly polished, professional demeanor with strong communication skills
Confident and assertive, able to push back, manage up, and hold an executive accountable
Proactive, solutions-oriented mindset with strong problem-solving abilities
Tech-savvy with proficiency in Microsoft Office Suite (Outlook, Teams, etc.)Strong organizational skills with exceptional attention to detail
Energetic, personable, and able to build rapport with a dynamic executive
Ability to juggle competing priorities and adapt quickly in a fast-moving environment

Schedule: Monday–Friday, approximately 8:30 AM – 5:00 PMIn-office 5 days per week, with occasional flexibility for remote work

Compensation: $130,000 – $150,000 base salary (DOE) & Full benefits package offered

Location: New York, NY (Fully In-Office)

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