Administration Receptionist

Key Responsibilities: Greet clients, visitors, and guests with a positive and helpful attitude. Answer and direct incoming phone calls using a multi-line phone system. Maintain workplace security by issuing visitor badges, collecting badges, and maintaining visitor logs. Process incoming and outgoing mail and maintain mail records. Issue GSA and Tribal vehicle keys and maintain vehicle mileage logs. Maintain and update maintenance request logs. Order office supplies, fulfill supply requests, and assist with monthly allocation of supply costs for accounting. Keep supply areas neat, organized, and fully stocked. Provide excellent customer service to visitors, employees, and community members. Perform additional duties as assigned by management.

Qualifications: RequiredHigh school diploma or GED.Strong communication, language, and spelling skills. Proficiency in Microsoft Office and word processing software. Ability to maintain confidentiality and professionalism. Strong organizational and multitasking abilities.

Preferred: Vocational secretarial training or trade school certification. Experience with multi-line phone systems. Experience handling mail processing and postage machines. Previous receptionist, administrative, or office support experience. Customer service experience.

Skills & Abilities: Excellent verbal and written communication. Professional and welcoming demeanor. Strong attention to detail. Ability to work independently and manage multiple priorities. Dependable attendance and punctuality. Strong organizational and recordkeeping skills.