Administrative Coordinator

Responsibilities: Coordinate project and team meetings, including scheduling, agendas, notes, and follow-up items Maintain project files, schedules, documentation, and administrative records Gather project updates and assist with recurring reports and program metrics Prepare and format PowerPoint presentations, reports, and other materials Track administrative deadlines, action items, and project deliverables Assist with invoices, travel arrangements, expenses, and general program administration Coordinate logistics for meetings, visitors, workshops, and events Maintain department templates, procedures, distribution lists, and shared files Provide general administrative support to project managers and program leadership Qualifications: Associate's or Bachelor's degree in Business Administration, Communications, Project Management, or a related field preferred 3+ years of administrative, project coordination, program support, or operations experience Experience supporting engineering, technology, manufacturing, research, or other project-driven organizations preferred Strong Microsoft Office skills, particularly Outlook, Excel, PowerPoint, and Word Experience with Microsoft Teams Salesforce or similar CRM experience is a plus Experience maintaining project documentation, reports, and presentations Strong organizational skills with the ability to manage multiple priorities and deadlines Professional written and verbal communication skills Strong attention to detail and ability to work with confidential information Experience supporting nonprofit or government-funded programs is a plus Hybrid position based in the Pittsburgh area. Candidates must be available to work onsite at least one day per week and additional onsite days when needed.