Associate Project Coordinator (Non-Technical)

Posted 3 days ago

all season global solutionsKearny (NJ)

Project Management Specialists Commercial and Institutional Building Construction

SENIORITY

Junior

Apply

About the role

At All Season Global Solutions, we combine construction, warehousing, moving, and logistics services to provide our clients with a full-service project solution. As a rapidly expanding company in the construction and relocation sectors, we are seeking driven individuals who are eager to thrive and advance within our organization. We work with some of the most prestigious clients in the corporate real estate, commercial, hospitality, and relocation sectors. We are a New Jersey-based company providing services primarily throughout the New York and New Jersey markets.

Position Overview: All Season Global Solutions. is seeking an organized and detail-oriented Associate Project Coordinator to support day-to-day project and operational activities. This position is ideal for someone who is organized, dependable, comfortable working with data and documents, and interested in developing experience in project coordination, logistics, and operations. The Associate Project Coordinator will work alongside and report to the Operations Project Manager, assisting with scheduling, work orders, purchase orders, document management, and communication between clients and internal departments. The ideal candidate is comfortable managing multiple tasks, learning new systems, and working in a fast-paced environment. Success in this position will be demonstrated through accurate data and documentation, timely follow-up, organized project records, effective communication, and the ability to support the Operations Project Manager and broader operations team in keeping projects and daily activities on track.

Responsibilities:

Assist with scheduling projects, deliveries, and services
Assist in creating, updating, and maintaining work orders and project records.
Maintain accurate databases, spreadsheets, and project documentation.
Support project planning by maintaining schedules, trackers, work orders, and project documentation
Assist with tracking purchase orders, receiving information, and related documentation.
Communicate with clients regarding scheduling and project-related updates.
Escalate issues or discrepancies to management when additional assistance is needed.
Maintain confidentiality of company and customer information.

Qualifications: High school diploma or equivalent required; college or a related field is a plus. Previous office, administrative, logistics, or coordination experience is helpful but not required. Strong attention to detail and accuracy. Strong organizational and time-management skills. Good verbal and written communication skills. Comfortable working with numbers, spreadsheets, and data. Ability to prioritize multiple tasks and meet established deadlines. Comfortable learning new software and systems. Proficient with Microsoft Office, particularly Excel and Outlook., experience with Smartsheet is a plus. All Season Global Solutions, is an equal opportunity employer and does not discriminate in its hiring process with applicants, whether internal or external, because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender identity, disability, genetic information, veteran status, military status, application for military service or any other class per local, state or federal law.

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.