Construction Administrator

Construction AdministratorLOCATION: BELLEVUEThe Construction Administrator manages subcontractor's insurances, waivers, liens and collaborates with the Accounting Department, Project team, Risk Management, and Legal teams to identify potential risks on incompliance vendor. In addition, the Administrator is responsible for ensuring that contract requirements are met prior to releasing vendor payment and facilitates submissions of required documents and inquiries from subcontractors, including sub-tiers.Perks and Benefits:When you feel good, you do good. At Onni we put your health at the forefront and give you the choice to select a benefits package that best represents you. From no cost to $11, $44, or $103 per pay our PPO, HSA and HMO have you covered. In addition, we offer:3 weeks PTOAnnual education allowance of up to $1,000Referral programResidential housing discount after 1 year of continuous employmentFriends and family rates for our Hotel Properties throughout the companyWhat You Will Do:Manages procurement, reviews, and validates sub-contractor's Insurances (Professional Liability/ Errors or Omissions, General Liability, Automobile Liability, Excess Umbrella Liability, and Worker's Compensation)Manages the maintenance of insurance certificates in GC Pay and internal databaseCoordinates identified non-compliant insurance and waiver requirements from sub-contractors including the sub-tiers with Risk ManagementManages procurement, reviews, and validation of sub-contractor and sub-tier Waivers (Conditional/Unconditional Progress and Conditional/Unconditional Final Release)Manages the maintenance of Waivers in GC Pay and internal databaseManages outstanding Mechanic Liens from sub-contractor including the sub-tiersFacilitates resolution of the release of Mechanic liens with the Legal DepartmentManages filed Preliminary Notices from sub-contractor including the sub-tiersManages the maintenance of Preliminary Notice from GC Pay and internal databasePrioritizes and manages multiple projects simultaneously and follow through on issue.Coordinates and entry of waivers (Conditional and Unconditional), vendor, sub-tiers, suppliers Preliminary Notices and Insurance Certificates and follow-upPrepare Conditional and Unconditional waivers for lenders monthly to draw requests and follow up if any missingVerifies if insurance is current and waivers from vendors, sub-tiers, suppliers on file and follow up if any are missingPrepares waivers for checks to be issuedResponsible for entering check info in the outstanding check log for approval and follow up if clearedManages internal communication via telephone, email inquiries and responds as appropriately.Facilitate construction contracts with Project Coordinator and Project Managers with various tradesFacilitates change orders with Project Coordinator and Project ManagersTracks and logs all contracts, change orders, business licenses, LNI compliance letters, insurance, etc to ensure all stay currentOrganizes and supports the Project Managers and the Project Coordinators with meetings scheduling, letters and documents preparation, contract signatures, invoicing, minutes, etc.Preparing various construction documents, sending out letters and general communication to trades and Site SuperintendentsOversees and coordinates administrative functions of the corporate office ensuring its smooth and efficient operationCoordinate with Administrative staff in various ONNI offices to ensure most current standards are being followedOccasional travel may be requiredPerforms other duties as requiredWhat You Bring2+ years construction administration experienceExperience in construction industry and with compliance, strongly preferredStrong knowledge of MS Office, including Word, Excel, PowerPoint and OutlookExcellent verbal, written and keyboard skillsAttention to detail and excellent at multitasking in a fast-paced environmentDetailed at prioritizing and managing multiple projects simultaneously, and follow through on issues in a timely manner along with managing deadlinesMust be able take initiative and a strong problem solverUpbeat, positive, outgoing, personable and able to relate well with diverse populations and age groupsDiligent on follow up and project timetablesSalary Range:$81,000-$90,000About The Company:OnniFor over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.AI Use:This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.How To Apply:Please apply through the link on the job posting and attach your resume and any other required documents.We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.