Litigation Secretary

Position Overview: Join an international law firm as aLegal Secretary, where you’ll play a key role in supporting attorneys across litigation and transactional practices. This role is ideal for an experienced legal professional who excels in legal document preparation, case management, and providing high-level administrative support in a fast-paced legal environment. You’ll work closely with attorneys and staff to ensure documents are flawlessly prepared, deadlines are met, and clients are well-supported throughout every legal process—from litigation to M&A.

Key Responsibilities: Draft, revise, format, and finalize legal documents and correspondence for both litigation and transactional matters (contracts, mergers & acquisitions, pleadings, motions, etc.) Manage attorney calendars, schedule court deadlines, and coordinate meetings, depositions, and client calls Prepare and file legal documents electronically with state and federal courts (including ECF filing) Provide trial support: organize exhibits, prepare binders, and assist with logistics Coordinate travel arrangements and process expense reports Screen and route telephone calls; schedule and manage video/audio meetings on behalf of attorneys Open and manage client matters including conflict checks, billing setup, and engagement documentation Proofread all outgoing documents to ensure accuracy in grammar, punctuation, and formatting Handle incoming and outgoing mail and correspondence, ensuring timely distribution Maintain organized electronic and physical filing systems Collaborate with other secretaries and departments to support firmwide objectives Enter attorney time records and ensure compliance with client billing guidelines

Education & Experience: High school diploma or GED required; associate or bachelor’s degree preferred Minimum 5 years of legal secretary experiencein a law firm setting Proficient in Microsoft Office Suite(Word, Outlook, Excel, Power Point) Typing speed of 60+ WPMwith a high degree of accuracy Strong knowledge of litigation procedures, discovery, and court filing systems (state and federal) Familiarity with transactional document processes a plus Preferred Skills & Attributes: Detail-oriented with exceptional proofreading and formatting skills Strong organizational and multitasking abilities Excellent communication and interpersonal skills Proven discretion when handling confidential information Ability to work independently, manage competing priorities, and meet tight deadlines Professional, courteous, and team-oriented attitude Seniority level Seniority level Not Applicable Employment type Employment type Full-time Job function Job function Legal and Administrative Industries Legal Services and Law Practice Referrals increase your chances of interviewing at AGG Legal Staffing by 2x Sign in to set job alerts for “Litigation Secretary” roles. Litigation Secretary - Downtown San Diego Litigation Paralegal (Labor and Employment)Litigation Secretary/Practice Specialist I (Downtown San Diego)We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.