Administrative / Office Assistant - PR Assistant - Japanese Bilingual

Posted 8 days ago

pacific advisory serviceSchaumburg (IL)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Civic and Social Organizations

SENIORITY

Junior

SALARY

$46,200 per year

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About the role

Administrative & PR Assistant A nonprofit organization is seeking an organized, personable, and detail-oriented Administrative & PR Assistant to support daily office operations, member communications, events, and fundraising activities. This is a great opportunity for someone who enjoys working with people, coordinating events, and handling a variety of administrative tasks in a community-oriented organization.

Key Responsibilities:

Answer phone calls and respond to emails from members and external contacts
Maintain member information, payments, and other records in the database
Manage office supplies, incoming and outgoing mail, and general administrative tasks
Prepare and distribute a weekly email newsletter
Assist with planning and coordinating member, community, and cultural events
Support fundraising events and Foundation grant activities
Coordinate event invitations, registrations, and attendee lists
Assist with meetings and communications with other business and community organizations
Write and proofread articles and other content for newsletters and online communications
Support weekend events as needed
Assist the Executive Director and staff with special projects and other administrative duties

Qualifications:

Strong communication and interpersonal skills
Excellent organizational skills and attention to detail
Ability to manage multiple tasks and meet deadlines
Strong English and Japanese communication skills; native or native-level Japanese preferred
Proficiency in Microsoft Office, including Word, Excel, and PowerPointProfessional and dependable with a positive attitude
Previous administrative, event coordination, customer service, or nonprofit experience is a plus
Associate degree or equivalent experience preferred
Valid driver's license preferred
ScheduleMondayFriday, 9:00 AM5:00 PMHybrid schedule: approximately 2 days in the office and 3 days remote
Some weekend work is required for events
During the initial training period, the position will generally be based in the office for several weeks

Compensation & Benefits:

$46,200 per year
Medical, Dental, and Vision Insurance for employee and family
Other benefits according to company policy90-day introductory period

Before you apply

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Your profile is current

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Two examples you can talk through

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A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.