Clerical Specialist I - Probate P/T

Posted 2 days ago

county of penobscotBangor (ME)

Office Clerks, General Courts

SENIORITY

Mid

SALARY

$19.16-$20.30/hour

Apply

About the role

Penobscot CountyJOB POSTINGPROBATE COURTJob Title Clerical Specialist 1- PTHours3 days per week (22.5 hours/week) Department ProbateFLSA StatusNon-exempt (hourly) Reports toRegistry of Probate Approved byRegister of Probate Starting Pay Scale$19.16-$20.30/hour DateAugust 23, 2026POSTING DATE: August 31, 2026CLOSING DATE: Until filledHOW TO APPLY: Submit application, letter of interest and current resume tohr@penobscot-county.netor Penobscot CountyAttn: Human Relations97 Hammond StreetBangor, ME 04401 Applications can be found at: https://www.penobscot-county.net/employment or the Administration Office located on the 1st floor of the County Administration Building, 97 Hammond Street or by calling (207) 942-8535 x2200Job Summary The Clerical Specialist is responsible for performing general clerical duties in court of law related to the functions and responsibilities of the Probate Court for Penobscot County under the general supervision of the Register. The Probate Court is a Court that operates according to the Maine Rules of Probate Court and the Clerical Specialist is responsible for recording documents and handling individual matters prior to filing.

Essential Duties/Responsibilities:

Transcribe live court hearings, and assist with all court room proceedings
Prepares, organizes and processes all legal documents related to the probate of estates, guardianships and conservatorships of minors and adults; Processes change of name of minors and adults, and adoptions of minors and adults
Electronically Preserve and Archive historical files for Public Access.
Performs general clerical duties including data entry, scanning current and past documents and files, filing, processing mail, preparing forms and photo copying
Examines legal documents submitted to the Court for adherence to laws or court procedures
Prepares dockets or calendars of cases to be called
Maintains a strong knowledge of the Probate Code and related laws and Law Court Rules that Govern the operation and procedures of the Probate Court
Assists and provides clear written and verbal communications to the public and legal professionals with probate matters
Maintains strong attention to detail and accuracy
Maintains, protects and secures confidential information and documents
Answers multi-line phone; operates copier; scanner/fax as well as other applicable office equipment
Performs other related duties as required
Knowledge/Skills/Experience Required

High school diploma or equivalent required: OR 2 years work experience in related field preferred. Proficiency in Microsoft Office required. Knowledge of administrative and clerical procedures and systems such as word processing, data entry, file management and record maintenance is required. Ability to effectively communicate with the public is required. Ability to work in a team setting with commitment to high level of customer service is required. Must be able to prioritize and work under pressure to meet deadlines. Thorough knowledge of the Uniform Probate Code and general judicial processes is preferred. Selected candidate must pass a National Fingerprint Based background check, and motor vehicle background check.

Physical Demands/Conditions/Requirements: While performing the duties of this position, employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer and telephone keyboard. Light to moderate lifting is required (up to 25 lbs.)

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Penobscot County provides equal opportunity to all qualified employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.