Production & Purchase Order Coordinator

Posted today

existusaMiami Gardens (FL)

Production, Planning, and Expediting Clerks Cut and Sew Apparel Manufacturing (except Contractors)

SENIORITY

Mid

SALARY

$18–$25/hour

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About the role

Company Description: Exist USA is a privately owned supplier of resort and casual wear that has been operating since 1995. As a leading manufacturer of customized and embellished apparel for men, women, juniors, and children, we serve customers throughout the United States, Mexico, the Caribbean, and Canada. Our production roots began in South Florida and have since expanded globally, combining manufacturing expertise with in-house custom printing and embroidery. Operations are centralized in our 100,000 sq. ft. warehouse, allowing us to respond quickly to customer needs while maintaining efficient operations and strong quality control. At Exist, we are committed to continuous improvement, innovation, and delivering quality merchandise at a strong value to our customers.

✨ About the Role: We are seeking a highly organized and detail-oriented Production & Purchase Order Coordinator to join our apparel production team. This is an entry-to-junior-level role with a primary focus on purchase order creation, production timelines, vendor communication, production tracking, and record management. You will help ensure purchase orders move accurately and efficiently through each stage of the production process. This position is ideal for someone who wants to build a career in apparel production and gain hands-on experience across the supply chain. As you develop your knowledge and experience, there is an opportunity to grow into a more specialized Logistics Coordinator or Quality Control Coordinator role.

📋 Key Responsibilities: Purchase Orders & Production Tracking

Create, issue, update, and maintain purchase orders (POs), ensuring styles, colors, quantities, pricing, and delivery information are accurate
Track production timelines and deadlines from PO creation through completion
Maintain production calendars, WIP reports, spreadsheets, and PO tracking systems
Monitor upcoming deadlines and proactively follow up on late or at-risk production
Review PO quantities and production information for accuracy and discrepancies
Track shortages, overages, outstanding quantities, and production changes Vendor, Sample & Approval Coordination
Communicate with factories and vendors regarding production status, samples, approvals, and delivery dates
Coordinate and track fit samples, PP samples, salesman samples, TOP samples, and other production approvals
Track fabric, trims, labels, packaging, testing, and other requirements needed to keep production moving
Maintain organized records for purchase orders, samples, approvals, production status, and shipments Logistics & Quality Control Support
Support shipment preparation, including bookings, packing lists, shipping documentation, and delivery coordination
Assist with quality control processes, including inspections, sample approvals, testing requirements, and factory corrections
Work closely with production, design, warehouse, and logistics teams to keep orders organized, accurate, and on schedule✅ Qualifications
1–2 years of experience in apparel production, product development, purchasing, merchandising, logistics, or administrative coordination preferred
Strong organizational and multitasking skills
Excellent attention to detail, particularly when working with quantities, dates, pricing, and purchase orders
Ability to manage multiple styles, POs, vendors, and deadlines simultaneously
Strong proficiency in Microsoft Excel, Google Sheets, and Microsoft Office
Adobe Illustrator experience is a plus
Strong written and verbal communication skills
Comfortable working in a fast-paced, deadline-driven environment
Interest in learning apparel manufacturing, logistics, and quality control processes💡 What We’re Looking For
Proactive and consistent with follow-ups
Strong sense of urgency and accountability
Highly organized and detail-oriented
Comfortable working with numbers, spreadsheets, and deadlines
Able to identify potential problems and communicate them early
Strong problem-solving skills
Positive attitude and team-player mentality
Eager to learn, grow, and take on additional responsibility📈 Career GrowthThis role is designed to provide a strong foundation in apparel production and purchase order management, while providing exposure to both logistics and quality control.

As you develop a deeper understanding of our production process, vendors, products, and supply chain, there will be opportunities to take on additional responsibility and potentially advance into one of two specialized career paths: Logistics CoordinatorFocus on shipment planning, bookings, shipping documentation, container coordination, delivery timelines, and international vendor logistics. Quality Control CoordinatorFocus on product quality, inspections, testing, production standards, sample approvals, factory corrections, and ensuring finished goods meet company requirements. This is an opportunity to learn the full apparel production process from purchase order creation through final shipment and build toward a long-term career in production, logistics, or quality control.💰 Compensation$18–$25/hour, based on experience

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