Office & Project Coordinator

Office & Project Coordinator📍 Oxford, MS | Full-TimeAnderCorp is seeking a highly organized, tech-savvy Office & Project Coordinator to serve as the operational backbone of our Oxford office and Federal Division.This is not a traditional administrative role. We are looking for someone who thrives on creating order, improving processes, managing critical information, and supporting teams that deliver complex federal construction projects. You'll work at the intersection of operations, contracts, document management, reporting, proposals, and project delivery, giving you exposure to nearly every aspect of our growing Federal Division.If you're highly organized, naturally curious, comfortable with technology, and enjoy building systems that help teams succeed, we'd love to hear from you.What You'll DoContract & Compliance AdministrationManage contract workflows from award through closeoutMaintain contract and subcontract registersCoordinate subcontracts, purchase orders, change orders, bonds, insurance certificates, and lien waiversMaintain company registrations and certifications, including SAM.gov, PIEE, SPRS, and agency portalsSupport compliance tracking, reporting, and recordkeeping requirementsDocument Management & Microsoft 365 GCCServe as the division's document control lead within Microsoft 365 GCCManage SharePoint site structure, permissions, version control, and retention processesMaintain file organization standards and document control proceduresCoordinate security and compliance requirements related to CUI and government cloud environmentsDevelop templates, forms, and workflow automations that improve efficiencyReporting & Data ManagementBuild and maintain recurring dashboards and reports for leadershipTrack pursuit pipelines, recruiting metrics, contract status, and project deliverablesEnsure data accuracy across departmental trackers and systemsPrepare meeting materials, action logs, and follow-up reportingProposal & Pursuit SupportMonitor federal procurement portals and solicitation updatesMaintain company proposal resources, resumes, project profiles, and past-performance materialsSupport proposal production, compliance reviews, formatting, and final submissionsCoordinate schedules, reviews, and deadlines with proposal and pursuit teamsDesign & Project Management SupportMaintain design deliverable logs, RFI logs, and comment-resolution trackersCoordinate design review meetings and distribute project documentationManage transmittals between consultants, trade partners, owners, and government reviewersAssist with permitting and agency coordination effortsOxford Office OperationsServe as the primary operational contact for the Oxford officeCoordinate vendors, supplies, equipment, and facility needsSupport onboarding and orientation activitiesCoordinate travel, meetings, and team eventsAct as a liaison with HR, Accounting, IT, and Marketing teamsWhat We're Looking ForRequired Qualifications✅ 2-5 years of experience in project coordination, contract administration, business operations, document control, or a related field✅ Bachelor's degree preferred (equivalent experience considered)✅ Advanced Microsoft 365 skills, including:SharePointTeamsOutlookWordExcel✅ Strong Excel reporting and tracking capabilities, including pivot tables and data organization✅ Exceptional organizational and multitasking skills✅ Strong written and verbal communication skills✅ Proven ability to learn new technology and improve processes✅ U.S. CitizenshipPreferred QualificationsConstruction, architecture, engineering, or government contracting experienceFamiliarity with federal procurement systems such as SAM.gov and PIEEExperience administering SharePoint environments, particularly within GCC or GCC HighProcore, Bluebeam, or other construction management platform experienceAdobe InDesign or proposal production experienceInterest in future leadership opportunitiesWhy Join AnderCorp?At AnderCorp, you'll gain firsthand exposure to federal construction pursuits, project delivery, and operational leadership while helping build systems that support mission-critical projects across the country.Benefits Include:✓ Competitive salary based on experience✓ Company Paid Medical, dental, and vision insurance✓ 401(k) with employer match✓ Paid time off and company holidays✓ Training and certification reimbursementApply TodayIf you're looking for an opportunity where organization, technology, and continuous improvement drive real impact, we encourage you to apply and become part of AnderCorp's growing Federal Division!#Hiring #ProjectCoordinator #OfficeCoordinator #ConstructionCareers #FederalConstruction #DocumentControl #SharePoint #Microsoft365 #Operations #ProposalManagement #OxfordMS #NowHiring #CareerOpportunity #GovernmentContracting