Accounts Payable Specialist

Title: Accounts Payable SpecialistEmployment Type: Contract-to-HireCompensation: $28–$31/hourLocation: Irving, TXWork Model: On-siteIndustry: Shared Services / FinanceCompany OverviewA multi-site shared services finance organization is seeking an Accounts Payable Specialist to support centralized AP operations across multiple business locations. The team operates in a high-volume environment focused on accurate invoice processing, vendor documentation, approval workflows, and payment readiness.This role is well suited for a detail-oriented AP professional who can maintain accuracy under deadlines, communicate professionally with internal stakeholders and vendors, and support clean, compliant AP processes.Position SummaryThe Accounts Payable Specialist is responsible for accurate, timely, and compliant processing of vendor invoices within a shared services AP team. This role supports invoice validation, approval routing, exception resolution, documentation, and month-end close readiness.In addition to standard invoice processing, the Accounts Payable Specialist may process Non-PO recurring bills for high-oversight transaction types, including rent, utilities, taxes, and insurance, while maintaining full documentation and adherence to payment schedules.Key ResponsibilitiesProcess high-volume vendor invoices in the accounting systemValidate invoice data for accuracy, including vendor, PO number, quantities, pricing, GL coding, cost center, and taxRoute invoices through approval workflows according to policy and approval matrixMonitor approval queues and follow up with approvers to prevent delaysEnsure timely posting of approved invoices to support period close and payment schedulingProcess Non-PO recurring invoices for high-oversight transaction typesTrack regional Non-PO recurring payments after processing each high-oversight obligationIdentify and resolve standard invoice exceptions, including mismatches, missing receipts, duplicate submissions, and incorrect codingCoordinate with Procurement, Receiving, and Vendor Master teams to resolve discrepanciesMaintain clear documentation of exceptions, resolutions, and approvals for audit purposesMaintain audit-ready documentation for processed transactionsExecute control checklists and follow SOPs and work instructionsSupport month-end close by ensuring accrual readiness and clean subledger reportingCommunicate professionally with internal stakeholders and external vendors on open invoice mattersAssist leadership and team members with research, special projects, and other assigned dutiesRequired QualificationsAssociate degree or 2–4 years of equivalent accounts payable experienceExperience in a high-volume accounts payable environmentStrong understanding of accounts payable principles and best practicesStrong attention to detail and ability to maintain accuracy under tight deadlinesExperience validating invoice details, coding, approvals, and supporting documentationAbility to resolve standard invoice exceptions and maintain audit-ready recordsProficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and WordAbility to work on-site in Irving, TXPreferred QualificationsExperience processing Non-PO recurring bills, including utilities, rent, insurance, or similar obligationsWorking knowledge of Microsoft D365 F&O, ExFlow, or similar ERP/AP workflow toolsExperience supporting month-end close, accrual readiness, or clean subledger reportingExperience working with Procurement, Receiving, Vendor Master, internal stakeholders, and external vendorsExperience in a shared services or multi-location finance operations environment