Remote Senior Executive Assistant & Operations

Job Title: Senior Executive Assistant / Operations & AI Support Specialist Job Modality: 100% Remote – EST (9:00 AM – 5:00 PM)Employment Type: Full-TimeIndustry: Franchise Operations / Executive Support / Administration Salary: $1,500 to $2,000About the Client:Our client is a fast-growing franchise organization in the child development industry, focused on providing science-based programs that support children’s physical, mental, and character growth. Operating through modern retail-style training centers, the organization is actively expanding across multiple locations and is committed to delivering high-quality experiences, operational excellence, and consistent franchise standards throughout its growth.They are currently expanding their team and looking for a Senior Executive Assistant / Operations & AI Support Specialist who can support their goals in executive operations, financial coordination, reporting management, and system optimization.  About the Role:We are looking for a highly organized, analytical, and tech-savvy professional to work directly with the CEO as a strategic administrative and operational partner.This is not a basic virtual assistant role. In this position, you will support executive operations, manage AP/AR processes, oversee reporting scorecards, improve systems and workflows, and help optimize efficiency using AI tools and automation platforms. Experience in executive support, bookkeeping, operations, and AI productivity tools is highly valued.  Key Responsibilities:Manage and organize the CEO’s inbox and communicationsSupport daily executive and operational administrative tasksHandle AP/AR processes and payment trackingManage franchisor payments and billing coordinationMaintain reporting scorecards and operational dashboardsOrganize and improve internal systems and administrative workflowsTrack operational and financial information across multiple franchise locationsCoordinate with vendors, franchise partners, and store leadershipUtilize AI tools to improve workflows, reporting, and efficiencyPrepare reports, spreadsheets, and executive summariesSupport bookkeeping and accounting-related tasks as neededAssist with administrative marketing coordination when required  Required Skills and Experience:Strong executive and administrative support experienceExperience managing Accounts Payable and Accounts ReceivableProficiency with QuickBooks and bookkeeping functionsExperience with Bill.com, Bill Pay platforms, or similar systemsAdvanced Google Sheets and reporting/dashboard management skillsComfortable using AI productivity tools such as ChatGPT, Claude, and automation platformsStrong organizational and workflow management skillsExperience supporting executives in fast-paced environmentsStrong communication skills in English and SpanishAbility to operate independently with minimal supervisionHigh attention to detail and ability to manage confidential informationAvailability to work 9:00 AM – 5:00 PM EST  Bonus Points for:Experience supporting multi-location or franchise operationsMarketing coordination experienceAccounting or bookkeeping backgroundExperience improving operational systems and processes  What We Offer:Competitive compensation based on experienceOpportunity to work directly with executive leadershipHigh-impact role with strong ownership and visibilityCollaborative and fast-paced remote work environmentExposure to AI-driven operational systems and business optimization