Associate Performance Librarian (Year-Round)

Posted 3 days ago

interlochen center for artsInterlochen (MI)

Librarians and Media Collections Specialists Libraries and Archives

SENIORITY

Senior

SALARY

$45000

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About the role

Associate Performance Librarian (Year-Round) LinkedInTwitterFacebookGoogleEmailJob Tracking ID :85509-369634

Job Location: Interlochen, MI

Job Level: Mid CareerLevel of Education :BA/BS

Job Type: Full-Time/Regular

Date Updated :07/28/2026

Years of Experience: 3+ Years

Starting Date :Invalid Date

Division: Music, Administration

Salary: $45000 USDThe Associate Performance Librarian supports the operations of the Frederick Fennell Music Library by preparing, organizing, and managing performance materials for Interlochen Arts Camp and Interlochen Arts Academy ensembles. Working under the supervision of the Principal Performance Librarian and the Director of Libraries, this position ensures conductors, faculty, and students have timely access to scores and parts for rehearsals and performances while maintaining the performance library's extensive collection of orchestral, wind ensemble, choral, jazz, chamber, and other ensemble materials. The Associate Performance Librarian collaborates closely with conductors, musicians, faculty, and administrative staff to support the artistic and operational needs of Interlochen's performance programs. This full-time, permanent, 12-month position requires a strong understanding of ensemble library procedures, music preparation, and performance materials management, as well as the ability to work independently while contributing to the broader mission of the Fennell Music Library through exceptional service, collaboration, and stewardship of its collections.

Essential Duties & Responsibilities:

Acquire and prepare parts and scores for Academy and Camp ensembles, including orchestra, band, jazz, and choir
Ability to read/write music in different clefs and transpositions, transcribe parts, and copy orchestra parts legibly and quickly using hand manuscript and computer notation software
Ability to correct/edit scores by hand, as well as digitally using Adobe Acrobat and Photoshop
Knowledge of current score editions and reference sources, enabling performance from materials meeting the highest scholarly standards
Experience with and knowledge of orchestral/band/choral/jazz repertoire and sources
Develop and maintain productive relationships with faculty
Coordinate with faculty from various arts divisions on programmatic needs for the Academy and Camp
Provide sets from the library collection as requested, checking for completeness and state of repair
Create hard copy sets from digital acquisitions
Process rental acquisitions: maintain rental documentation records, return rental sets by publisher deadlines in the requested condition, and maintain shipping/tracking records
Respond to the general Music Library phone line, responding to inquiries or directing to the appropriate staff member
Photocopier maintenance: ensure copier supplies are in stock, place service requests when needed
Maintain archival records, including performance/repertoire history lists and physical program archive
Assist with the training and supervision of student assistants and summer interns
Participate in school-wide committee/volunteer work as appropriate
Seek the best use of materials, equipment and staff to maximize efficiency and effectiveness
Comply with ICA policies/procedures and acts as a good steward of ICA finances
Respect the culture, diversity and rights of all students, their families and the community
Prioritize duties in a manner consistent with organizational objectives and growth
Perform other duties as assigned
Experience and Skills
Bachelor's degree in Music required; master's degree in Music preferred
Three to five years of progressively responsible experience in an ensemble or performance library preferred
Thorough knowledge of orchestral literature, foreign musical terms, musical notation, performance markings, including bowings, and contemporary notation
Knowledge of current copyright laws, licensing standards, and best practices related to performance materials
Understanding of current and emerging trends and best practices in performance librarianship
Proficiency with Google Workspace, music notation software (Sibelius and/or Dorico), Adobe Creative Cloud (including Acrobat and Photoshop), Koha, and Mac OSAbility to work effectively with highly creative students from diverse educational backgrounds and varying levels of readiness
Openness to incorporating the arts as a mode of instruction and/or assessment
Strong collaborative skills and the ability to work effectively with faculty, conductors, musicians, colleagues, and administrative staff
Excellent verbal and written communication skills
Ability to follow and execute detailed verbal and written instructions
Ability to build and maintain positive relationships with internal and external stakeholders
Demonstrated commitment to fostering an inclusive, respectful environment that values cultural, ethnic, spiritual, linguistic, and personal diversity
Application Materials Required
ResumeCover LetterJob Benefits
Health, dental, and vision insurance
Vacation, Sick, Holiday and generous winter holiday time off
Life insurance
Voluntary life insurance
Short and long-term disability
Employee development & tuition reimbursement programs403(b) plan, managed by TIAAFree or discounted employee tickets to Interlochen performances and events *some exceptions apply
Early event ticket purchase before general public sales begin
Free Stone Cafeteria meal on shift
Dennison Recreation Center accessibility (includes spouses)
Priority access to Interlochen employees at Pitter Patter Day Care Center (less than one mile from campus)
Employee Referral Program (cash payments)
Tuition discounts for employee's children at Academy, Camp and Interlochen Online

Parental leave (12 weeks paid for Pregnancy/Maternity/Childbirth leave, 6 weeks paid for Parental leave).Interlochen is proud to provide priority placement at Pitter Patter Preschool & Childcare located in the Interlochen Community Center, near our campus, for employees' dependents. In addition, Interlochen employees may be eligible for the MI Tri-Share Program. This program shares the cost of childcare between the state of Michigan, Interlochen Center for the Arts, and the employee (The employee will only pay 1/3 of the total cost, if eligible). Income guidelines and more information about MI Tri-Share can be found at https://www.michigan.gov/mwc/initiatives/mi-tri-share-child-care .Core ValuesJust An Idea reflects Interlochen's commitment to innovation, honoring its legacy of groundbreaking ideas whilecontinuing to pioneer new advancements in the arts and education. Drawn Here emphasizes the passion that unites Interlochen's diverse community, bringing together students, staff, alumni, and supporters in a shared mission to elevate and inspire through the arts. The Artist's Journey highlights the nurturing environment Interlochen provides, supporting artists from potentialto mastery through creativity, discipline, and a dedication to growth. Solo e Tutti captures the balance of individuality and collaboration, celebrating both personal artistic developmentand the power of working together to create meaningful, impactful work. These Core Values guide everything we do at Interlochen, fostering a workplace that seamlessly marries tradition with innovation; artwith nature; and collaboration with personal achievement. Joining our community means making a lasting impact while embracing the uniquecreative spirit that defines our culture. Interlochen Center for the Arts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, ethnicity, national origin or ancestry, gender, gender identity or expression, sexual orientation, religion (religious creed), age, disability status, genetics, pregnancy, protected veteran status, or any other characteristic protected by federal, state or local laws. EEOC Voluntary Self-Identification of Protected Veteran Status Voluntary Self-Identification of Disability Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

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