Senior Office Manager
Posted 12 days ago
lane constructionPhoenix (AZ)
Administrative Services ManagersOther Support Activities for Road Transportation
SENIORITY
Senior
About the role
Responsibilities Manages payroll, AP/AR, fuel and equipment, and job cost accounting, including certified payrolls and reporting.Handles HR functions: onboarding, tracking, changes, benefits, records, attendance, and compliance.Maintains CDL driver records and FMCSA screenings; oversees drug tests, MVRs, and E-Verify.Manages subcontractor insurance, credit applications, lien waivers, and MDOT contract closeouts.Collaborates with Supply Chain on procurement and supervises job cost entries, adjustments, and accruals.Assists Safety Supervisor with claims, OSHA reporting, and safety incentives.Supports project staff with software platforms and systems.Oversees CCIP/OCWIP/OCIP enrollments, man-hour reporting, and audit compliance records.Tracks equipment costs, fuel card usage, and asset transfers in JDE and Wheels.Handles rental letters, travel arrangements, vehicle registrations, toll passes, and wireless line management.Processes vendor statements and monthly fuel reports.Provides IT support to field staff and general support to project leadership.Leads office accounting staff; chairs quarterly Office Manager meetings.Mentors and evaluates office personnel performance.Performs other duties as assigned.Employment Conditions8 years of experiencePhysical RequirementsField/Operations OfficeCredentials NeededCompetenciesOffboardingAccounts Payable - Process InvoicesTrainingOnboardingSite MaintenancePayrollConcurIntegrityWorking for InclusionCommunicationContinuous ImprovementJDEReportingTeam ManagementPolicies and ProceduresProblem Solving
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Your notice period
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