Broker Services Coordinator

Posted 2 days ago

lee associates commercial re nsdcCarlsbad (CA)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Offices of Real Estate Agents and Brokers

SENIORITY

Mid

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About the role

We are seeking a highly organized, proactive, and detail-oriented Brokerage Team Operations Coordinator to support our commercial real estate brokerage team. This role is ideal for someone who enjoys managing multiple projects, thrives in a fast-paced environment, and wants to build a career in commercial real estate. This is an IN OFFICE position.

RESPONSIBILITIES & DUTIES: This role's primary responsibility will be Contract Data Entry, Review and Agent Assistance as needed

AIR documents
Letter of Intent
Listing and purchase agreements
Leases, and addendums
Letters, offers and counter offers
Proposals
Market Reports
Mailers and labelsADMINISTRATIVE
DocuSign: Prepare and send documents for electronic signature
Database entry into Commercial Real Estate software
Update various websites with current brochures/listings
Answer and direct phone calls
Back-up to mail: stamping, distribution, and overnight mail/packages
Back-up to inventory of office and kitchen supplies
Back-up to stocking office and kitchen suppliesQUALIFICATION
Highly organized with exceptional attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Self-motivated, proactive, and able to work both independently and collaboratively.
Proficiency with Microsoft Office Suite/Adobe Suite
Experience with CRM platforms is preferred.
Experience with CoStar, LoopNet, or commercial real estate is a plus, but not required. SUCCESS FACTORS
A minimum of 3 years’ Administrative Assistant experience is required. Commercial real estate experience preferred.
Proficient with Microsoft Office and Adobe Suites.
Precise attention to detail with a commitment to accuracy.
Ability to stay organized and multi-task efficiently.
Effective time management; maximizes productivity.
Flexibility is required as job responsibilities may occasionally shift.
Strong and effective communication skills.
Can-do, positive attitude and mindset to help create a collaborative and supportive culture.
Ability to function well in a fast-paced environment, both independently and within a team environment.
Confront challenges with a solution-based thought process.
Ability and willingness to learn new technology systems and skills. Salary commensurate to experience We offer Medical/Vision/EE Dental/Simple IRA 10 days vacation year one and most Federal Holidays

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