Events Coordinator
mondoBaltimore (MD)
About the role
Job Description
Job Title: Events Coordinator
Location-Type: Baltimore, MD (Hybrid - Wednesday & Thursday Onsite)
Hours: Part Time Hours (16-20hrs a week minimum)
Start Date: ASAP
Duration:
Contract (6 Months with option to convert)W2 Pay Rate Range: $20/hr – $30/hrBenefits: Eligible for Health, Dental, Vision, 401KMust be authorized to work in the U.S. This position is not eligible for sponsorship .
Job Description:
Support the planning, coordination, and execution of executive-level and school-wide events while delivering a high-touch customer service experience to internal and external stakeholders.
Day-to-Day Responsibilities:
- Coordinate logistics for events including receptions, dinners, conferences, seminars, and multi-day programming
- Support attendee management, scheduling, room setup, communications, and vendor coordination
- Assist with onsite event execution, troubleshooting, and stakeholder support
- Maintain event documentation, timelines, and operational tracking
- Manage data entry and logistics within Cvent and related administrative systems
- Coordinate travel-related logistics and act as liaison with travel vendors
- Partner with the Events Manager and stakeholders to improve operational workflows and event scalability
- Provide white-glove customer service to executive-level stakeholders and guests
- Support administrative tasks tied to event operations and communications
Requirements
Must-Have:
- Skills/Experiences:2 years of experience in event coordination, hospitality, administrative support, customer service, or related environmentsExperience supporting events from planning through execution
- Strong organizational and multitasking skills
- Experience coordinating logistics, scheduling, communications, or operational support
- Excellent written and verbal communication skills
- Strong customer service and stakeholder management experience
- Comfortable supporting executive-level stakeholders and VIP guests
- Ability to adapt quickly in fast-paced environments
- Ability to travel between Washington, DC and Baltimore for major events
- Familiarity with Cvent or similar event management systems preferred
- Nice-to-Have Skills/Experiences (NOT required, but a plus!) :Experience supporting events in higher education, nonprofit, or professional services environmentsExperience with operational process improvement or event scalability initiatives
- Bachelor's degree preferred
- Prior exposure to executive-level events, leadership seminars, or conferences
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