Customer Support Specialist

Posted yesterday

ossium healthMillbrae (CA)

Sales Representatives, Wholesale and Manufacturing, Technical and Scientific Products Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers

SENIORITY

Senior

SALARY

$70,000 - $90,000 per year

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About the role

Customer Support Specialist San Francisco, California About OssiumOssium's mission is to improve the health, vitality, and longevity of human beings through bioengineering. We develop, manufacture, and bank cell therapy products that apply the power of stem cell science to revolutionize treatment for patients with blood, immune, and orthopedic diseases. At Ossium, we empower our employees, maintain the highest standards of operational excellence, and are a force for good.

About the Job: We are seeking a highly organized and customer-focused Customer Support Specialist to serve as the primary point of contact for our orthopedic distributors and business partners. This role is responsible for managing day-to-day account support, coordinating customer orders, tracking critical account data, and ensuring a seamless customer experience throughout the order lifecycle. The ideal candidate will work closely with cross-functional teams including Sales, Finance, Fulfillment, and Operations to support distributor relationships, process orders, assist with account onboarding, and help maintain accurate account records. This individual will also collaborate with the Finance team to facilitate invoicing activities, monitor account payment status, and support collections efforts when needed. This position is ideal for someone who thrives in a fast-paced environment, enjoys building strong customer relationships, and takes pride in delivering exceptional service and operational excellence. You will report directly to the Revenue Operations & Customer/Patient Support Manager.

Required Qualifications:

2-3 years of customer service experience in B2C and/or B2B sales
Experience with order processing, invoicing, or account management
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong problem-solving skills and a customer-first mindset
Ability to work independently while collaborating effectively with cross-functional teams
Excellent written and oral communication skills
Capability to operate with a high level of organization and excellent time management in a dynamic startup environment
This position is based in our San Francisco office; we maintain a hybrid schedule of Monday - Thursday in the office, with Friday as a remote work day

Preferred Qualifications:

Bachelor's degree in Business, Healthcare Administration, or Life Sciences
Experience supporting medical device, orthopedic, biotech, healthcare, or life sciences customers
Familiarity with CRM systems (Salesforce, HubSpot, etc.) and ERP platforms (NetSuite, SAP, Oracle, etc.)Experience working with distributors, sales teams, or healthcare providers
Knowledge of orthopedic products, biologics, or tissue products

Key Responsibilities:

Serving as the first point of contact for assigned distributor and customer accounts
Managing order processing, tracking, and customer communications
Maintaining accurate customer and account records within internal systems
Supporting new account onboarding and training activities
Partnering with Finance to coordinate invoicing and monitor account payment status
Assisting customers with order inquiries, issue resolution, and general account support
Tracking and reporting key account data to ensure operational accuracy and customer satisfaction
In your first six months some projects you'll work on include:
Learning and taking over management of all of Ossium's biologic orthopedic partners
Developing and implementing a process for tracking sales performance, customer activity, and key business metrics
Improving and maintaining a reliable invoicing workflow, ensuring distributors receive accurate and timely invoices
Learning and maintaining the accounts receivable process to monitor outstanding balances and proactively reduce overdue payments

This position has a salary range of $70,000 - $90,000 annually. Ossium Health takes a market-based approach to pay. The successful candidate's starting salary will be determined based on, but not limited to, job-related skills, experience, qualifications, and market conditions. This range may be modified in the future. We offer a full slate of employee benefits including: Stock options 401(k) matching Medical, dental and vision coverage Four weeks of PTO accrued (vacation & sick time) annually + 11 company holidays Employer paid life insurance and long term disability Gym membership/recreational sports reimbursements Ossium Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, gender expression, or any other protected characteristic. Our Equal Employment Opportunity Policy Statement and the Know Your Rights: Workplace Discrimination is Illegal Poster reaffirm this commitment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. If reasonable accommodation is needed, please contact our People Team at careers@ossiumhealth.com or 650-285-0603. Ossium Health complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. Principals / direct applicants only please. Recruiters, please do not contact this job poster. Equal Opportunity Employer/Veterans/Disabled

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