Executive and Legal Practice Assistant

Job Title: Executive and Legal Practice Assistant Location: Seattle, WA 98101 Salary/Payrate: $90K-$110K, bonus, and benefits Work Environment: Onsite Term: Permanent Bachelor’s degree required: NO Referral Fee: AMS will pay $500 should the person you refer get hired Job Description The Executive & Legal Practice Assistant will be responsible for managing projects as assigned by the Firm President and performing a number of administrative and legal support duties. Responsibilities Work on assigned projects under the direction of the Firm President and other leadership throughout the Firm Act as point of contact for key projects, and keep projects on track and on time Coordinate internal and external meetings Manage complex calendars Coordinate both domestic and international travel arrangements Prepare agendas and materials for meetings Attend meetings, and take meeting minutes as requested Help coordinate Firm events and retreats, as assigned Prepare PowerPoint presentations for executive meetings and other meetings as appropriate Work cross-functionally across departments Other duties and projects, as assigned Legal Practice Duties Run conflict checks through Intapp Open software Draft and prepare engagement letters and waivers Perform administrative duties, including scheduling and preparing legal correspondence Manage attorney CLE requirements, including enrollment, tracking, and recording Process expense reimbursements Prepare, format, proofread, and revise documents and correspondence Assist in reviewing and finalizing attorney pre-bills Provide in‑person support for scanning and copying projects Manage document execution workflow through Docusign, including preparation, tracking, and follow‑up Observe attorney‑client confidentiality Qualifications Advanced Microsoft Office skills, experience with document management systems Strong organizational, project management, and problem‑solving skills, with the ability to prioritize and multi‑task Impeccable writing and grammar skills for business communication and document review Exceptional interpersonal skills; demonstrated professional demeanor and ability to communicate clearly and effectively Ability to be flexible and adapt to different work styles Strong initiative with the ability to anticipate needs Proven ability to handle confidential information and maintain confidentiality and attorney‑client privilege Demonstrated knowledge and familiarity with common transactional and corporate terms, procedures, and protocols (i.e., contracts and agreements) Ability to effectively and accurately present information and respond to questions from attorneys, clients, and Firm employees Commitment to excellent customer service Act as a liaison between attorneys and other departments of the Firm Education and Experience Minimum of 4 years of experience as an Executive Assistant reporting directly to senior management Bachelor’s degree and 3-5 years of experience in legal or professional services organization OR high school diploma and 5-7 years of experience in legal or professional services organization, or equivalent experience Prior experience with liquor licensing, cannabis licensing and other liquor‑or cannabis‑related matters is a plus Legal secretary or paralegal certificate desired #J-18808-Ljbffr