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David Careers

CMA Part Time Administrative Assistant

Posted 4 days ago

associaPerry (GA)
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice Administrative Services

SENIORITY

Entry

SALARY

$15.00 to $20.00 hourly

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About the role

Administrative Assistant
Position Purpose: Performs full administrative and general support duties to assist the Association Manager and other members of the senior management team.
Major Tasks, Responsibilities, and Key Accountabilities: Maintains electronic files and an efficient information retrieval system. Performs clerical duties which include copying, faxing, scanning, and preparing large volumes of documents for mailing. Coordinates courier for outside print jobs and any other work-related documents/packages. Assists Association Managers to track and record charges to specific properties. Assists Association Managers with researching account all Compliance, Architectural, and gate reports for Association Managers. Assists Association Managers with scheduling amenities for residents. Provides excellent customer service to clients and other employees. Maintains key fobs, access cards, keys and parking decals. Assists with any special projects as assigned.
Bookkeeping Duties:
  • Resident Payments: Assist in collecting association fees from residents and ensuring that payments are processed promptly.
  • Assist in processing accounts payable invoices
  • Processing committee income to ensure that payments are processed promptly to the appropriate account.
  • Assist in processing requests for reimbursement, maintenance, lawn care, etc.
  • Managing records, such as scanning and maintaining accurate records including financial records, HOA records and all governing documents within Vantaca.
  • Nature and ScopeMust possess excellent verbal/written communication skills – will be communicating with all levels of personnel, so clear and concise communication is a must.
  • Excellent customer service and organizational skills are required.
  • Must be accurate, detail-oriented, and dependable.
  • Must be a self-starter and be able to work independently without supervision.
  • Must have strong multi-tasking skills and meet deadlines. Must have a positive and professional appearance, attitude, and demeanor.
  • Must consistently contribute as a team player.
  • Business Casual Dress Code
Job Type: Part-Time
Pay Rate: $15.00 to $20.00 hourly depending on experience
Schedule: Days and hours of work are determined and scheduled by the supervising manager
Work Location: Onsite - Perry, GA 31069 Education Required
Proficiency in using Microsoft Office applications and Outlook email. Experience using Vantaca or other Accounting Software. Bachelor's Degree preferred, but equivalent experience/coursework may be accepted.
Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and copiers.
Environmental Job Requirements: Physical demands involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).Lengthy periods of sitting, standing, bending, and stooping are required.

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