Senior Executive Administrative Assistant

Posted today

meraki talentChicago (IL)

Executive Secretaries and Executive Administrative Assistants Corporate, Subsidiary, and Regional Managing Offices

SENIORITY

Senior

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About the role

Senior Executive Administrative Assistant Private Equity Chicago We’re working with a leading private equity firm in Chicago to appoint an Executive Administrative Assistant to support the Founding Partner. This is an opportunity for a polished, proactive EA/Administrative professional who thrives on managing complexity and keeping everything running seamlessly behind the scenes. Initially this role will be heavily focused on complex, heavy travel coordination and expense management and reporting, with scope to expand responsibilities over time.

Key responsibilities include:

Coordinating complex and frequently changing domestic and international travel arrangements
Preparing and submitting multiple complex expense reports
Drafting correspondence and thank-you letters
Arranging ground transportation for meetings, travel and events
Supporting the coordination of key events, including advisory board and investor meetings
Maintaining databases, contacts and information accurately
Managing an organised and accessible filing system
Screening calls and communicating professionally with stakeholders at all levels
We’re looking for:
Proven experience in an administrative role managing travel and expenses
Experience with RAMP is preferred but not essential
Exceptional organisation, attention to detail and follow-through
Excellent communication and interpersonal skills
Discretion, sound judgment and the ability to handle confidential information
Someone proactive, adaptable and comfortable working with minimal direction
Interested in finding out more?
Get in touch for a confidential conversation or apply directly.

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