Senior Project Administrator
ecsWaukesha (WI)
About the role
Responsibilities:
- Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.
- Assist junior staff with resolution of issues.
- Strong ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
- Proactively coordinate internal communications with staff members on a variety of projects.
- Actively mentor junior staff and support the overall development of the team.
- Assist with the coordination of project meetings and provide solutions to administrative and client issues as necessary
- Coordinate and serve as the central point of contact for client-facing, project-related communication. Assist junior staff with resolution of issues.
- Assist in managing project budgets, preparing invoices, and collections efforts.
- Prepare change orders and invoices.
- Strong ability to prioritize tasks and meet project deadlines.
- Strong project and contract management skills. Assist junior staff with resolution of issues.
- Strong ability to manage project budgets.
- Host or attend project discussions with clients, follow up on reports to determine if there are questions.
- Collaborate with other managers to assist in making staffing decisions as requested.
Qualifications:
- Required Qualifications & SkillsHigh school diploma or GED required. Bachelor of Business or related field preferred 4 years of related experience
- If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
- Excellent oral & written communication skillsStrong project management and contract administration skills
- Dependable, self-motivated, responsible and detail-oriented
- Ability to multi-task and meet deadlines
- Proficient with MS Office (Word, Excel, PowerPoint)
- Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
- Excellent interpersonal skillsStrong leadership and decision making skills
- High level understanding of prioritizing and urgency of work in the consulting industry
About Us:
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.ECS is an Equal Opportunity Employer. To learn more, click here.
Before you apply
Applying takes about a minute. These four things decide how fast it moves after that.
Your profile is current
It's what we read first. Occupations, seniority and locations matter more than a long history.
Two examples you can talk through
Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.
A number in mind
What you're on now and what would make you move. We negotiate better when we know both.
Your notice period
Employers plan around it, and it's the question that stalls offers most often.
Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.
More like this