Administrative Assistant (Legal & Executive Support) - Part-Time

Posted 20 days ago

amerit consultingSan Jose (CA)

Legal Secretaries and Administrative Assistants Offices of Lawyers

SENIORITY

Mid

Apply

About the role

Job Title Administrative Assistant (Legal & Executive Support) – Part-Time Location San Jose, CA (Onsite) Duration 12+ months Schedule Monday, Tuesday, and Thursday Approximately 10 hours per week Must-Have Requirements Prior experience in an administrative, legal, or executive assistant role preferred. Strong attention to detail and ability to handle confidential information with discretion. Proficiency with scanners, digital filing systems, and Google Workspace. Reliable, professional, and self‑motivated. Excellent organizational and communication skills. Ability to learn or working knowledge of legal order and case management tools, including Safari and JIRA.

Job Description: We are seeking a dependable, detail‑oriented Part‑Time Administrative Assistant to support the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, demonstrates exceptional organizational skills, and can handle sensitive legal and compliance information with discretion. The role plays a key part in maintaining efficient legal operations and day‑to‑day administrative support.

Responsibilities: Open, sort, scan, and digitally distribute incoming legal and operational mail.

Maintain secure handling and storage of confidential materials. Review incoming legal emails and upload digital files to the legal order management tool. Identify and enter key details (e.g., serving party, case number, type of legal order) into the legal order management system. Enter and update case details in the litigation management system. Maintain accurate and organized legal records. Generate and distribute basic reports as needed. Prepare, edit, and organize legal or business documents. Support ad hoc legal and administrative requests as assigned.

Minimum Qualifications: Experience supporting administrative or legal operations.

Strong organizational skills with close attention to detail. Ability to manage sensitive information with discretion.

Additional Qualifications: Familiarity with litigation management or legal order management systems.

Preferred Qualifications: Experience working in a legal or compliance environment.

Equal Employment Opportunity Statement: Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.