Accounting Assistant (Construction)

Accounting AssistantA well-established general contractor is looking for a detail-oriented and dependable Accounting Assistant to support daily accounting operations in their Tempe, AZ office — with a strong emphasis on full-cycle Accounts Payable and Accounts Receivable.This position is hands-on and plays a critical role in vendor management, customer billing, job costing, and general contractor compliance. The ideal candidate has experience working in a construction subcontractor environment, is comfortable being proactive managing deadlines, and can keep up in a fast-moving, project-driven office.This role reports directly to the Accounting Manager and includes training from our accounting team.Key ResponsibilitiesAccounts Payable (Full-Cycle) Process and code vendor invoices to appropriate jobs/cost codesTrack purchase orders and subcontractsManage and track lien waivers, preliminary notices, and releases for each projectCoordinate and maintain certificates of insurance and subcontractor compliance documentsReconcile vendor statements and resolve discrepanciesMaintain accurate electronic records and project documentationAccounts Receivable (Full-Cycle) Prepare and submit monthly billings (AIA format) using platforms such as Textura, Oracle, Procore, or GC PayPost customer payments and apply to proper jobs/cost codesWork closely with Project Managers to resolve billing issues and support collectionsCommunicate regularly with general contractors to ensure timely, accurate paymentsJob Costing & Job Setup Support Assist with job setup, including coding structure and budget alignmentTrack costs against jobs to support accurate reportingFile and track preliminary lien notices and amendmentsRequest and maintain Certificates of Insurance per project requirementsMaintain complete and organized job files and back-up documentationPreferred Qualifications4+ years of proven experience in full-cycle AP/AR, preferably in constructionExperience working with subcontractor job costing and GC billing/complianceAssociate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience)Foundation software experience a plus (not required)Proficiency in Microsoft Office (Excel, Word, Outlook)Strong attention to detail, organization, and ability to work in a fast-paced environmentProfessional communication skills and confidence working with vendors, PMs, and GC accounting teamsWhat We OfferCompetitive pay based on experience - paid weeklySupportive training and collaborative team environmentGrowth opportunity within a well-established construction subcontractorComprehensive benefits including: Health, dental, and vision insurance401(k)Paid vacation