Office Specialist

Posted 9 days ago

tradejobsworkforceSan Jose (CA)

Office Clerks, GeneralExecutive Offices

SENIORITY

Senior

About the role

Coordinates activities of subordinates. Maintains a variety of records requiring classification and compilation of varied information. Compiles special reports or studies where analysis of complicated or technical data is required; identifies sources and extracts necessary information; performs specialized calculations. Drafts correspondence; answers questions or complaints and makes adjustments within established limits. Reviews reports and printouts to identify and trace source of error and make necessary corrections; performs technical or complex verification and reconciliation activities. Recommends changes to policies or procedures affecting assigned function. Prepares and/or coordinates the preparation of recurring and special reports, tabulations or budgets unique to assigned function. Ensures office staff are informed of new or revised procedures and any pertinent information regarding assigned function(s); updates related policy/procedure manuals. Checks, reviews or prepares records, reports, forms or other documents of various kinds pertinent to assigned function(s); personally investigates complicated problems or errors.

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.