Accounts Payable Assistant

Posted today

associated students san diego state universitySan Diego (CA)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Colleges, Universities, and Professional Schools

SENIORITY

Entry

SALARY

$17.75 per hour

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About the role

Accounts Payable Assistant General Purpose: Under the direct supervision of the Accounts Payable Coordinator, the Accounts Payable Assistant will assist with the daily processing of invoices, check requests, purchase orders and filing.

Essential Duties & Responsibilities:

Primary Functions
Invoice and Check Request Data Entry
Generates Purchase Orders
Answers vendor inquiries
Daily Deposits
Monthly audits & reconciliations
Invoice & department paperwork filing
Other duties as assigned
Customer Service and Collaboration
Establishes and maintains working relationships with various A.S. and University departments
SafetyEnsures all operations are conducted with safety of staff and customers as first priority, and in accordance with the Injury and Illness Prevention Plan and other safety policies
Adheres to Associated Students' Code of Safe Practices
Reports accidents to supervisor and reviews changes required to avoid reoccurrence Ensures completion proper documentation is completed for each accident (employee and/or non-employee) and forwards to supervisor
Reports maintenance problems and/or broken and unsafe equipment to the appropriate party immediately

Job Requirements: Minimum & Preferred Requirements

Education:

Students must be enrolled in at least half time units at SDSU (6 units undergraduate; 3 units graduate).International students must have full-time enrollment at SDSU (12 units undergraduate; 6 units graduate).Global Campus units do not meet the SDSU unit requirements.
Must be in good academic standing
Must be eligible to work in the United States
Business majors preferred

Experience: General clerical experience preferred Trainings:

Anti-Harassment training (must be completed with 30 days of hire)
Workplace Violence Prevention Plan Training (Must be completed within 30 days of hire)
Gender Awareness Training (Must be completed with 30 days of hire)
Performance Expectations
Must be able to work under deadlines, both independently and in a group environment
Must be able to prioritize job duties
Must be capable of maintaining positive working relationships with both full-time & part-time staff and vendors
Must be able to follow oral and written directions for daily tasks and projects
Must be able to complete tasks/projects from start to finish

Knowledge, Skills & Abilities:

Strong organizational skills requiredAbility to operate a computer: proficiency with Microsoft Office Suite (i.e. Word, Excel, and Outlook) and Google Docs/Gmail requiredAbility to learn and utilize new software programs
Strong Data Entry skills preferred
Excellent communication skills; ability to read, write and verbally communicate at a level appropriate to the duties of the position
Schedule & Working Conditions

This is a part-time (20 hours/week), position with expected hours to be worked during business hours of Monday through Friday, 8 a.m. to 4:30 p.m. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. General office environment. Work is generally sedentary in nature, but may require standing and walking around campus. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires the individual to spend long hours sitting and using office equipment and computers. This person will also spend time filing and have to do some lifting of supplies and materials from time to time, including banker boxes and files. Relationships Inside the Organization: Reports to the Accounts Payable Coordinator Interacts with Accounting Manager, Finance Director and other Accounting Assistants Outside the Organization: Interacts with various vendors and University organizations Employment Category: Range I, Step I - Starting Rate: $17.75/hour A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered this position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position. BS 2017

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